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Job Description
Responsible for processing and reconciling all rents/security deposits received and updating statements to owners/residents. Additional duties include overall management of the accounts payable system and dealing with owner/resident issues pertaining to accounting for residential, commercial and HOA’s.
Facilitate key aspects of accounting processes:
- Manage NSFs
- Accept and enter all rents and hold fees/deposits received
- Upload and process all vendor invoices
- Enter and pay all bills associated with properties managed including: utility, mortgage, insurance, work orders, and bills from vendors
- Approve utility bills/call utility companies if necessary
- Bill lawn care and snow removal
- Prepare invoices for owners and residents
- Perform journal entries
- Make frequent deposits into property management escrow account and condo accounts
- Accept, enter and manage all owner contributions
- Balance the various escrow account checkbooks and condo accounts daily
- Manage owner contributions and current balances owed from owners
- Reach out to all new owners and share video of how to read statements
- Assist owners/residents with online portal access and managemen
- Set up and enter in all owner payments on the last business day of each month
- Prepare monthly owner statements and owner draws
- Manage and process all closing security deposits
- Track closing statement balances and send to collections if needed, follow collection process
- Manage, process and maintain database for all existing and new vendors (ensure all records are obtained, such as workers comp, GL insurance & W9). Print the expired report monthly and call vendors to update records
- Track work on city properties (tax purposes)
- Manage and facilitate all 1099’s for both owners and vendors
- Maintain lease fee tracking report
- Perform bank deposits
- Reconcile credit card receipts with statements
- Sort mail and distribute
- Maintain lawn care and snow removal lists
- Reconcile electronic payments
- Run reports for owners upon request
- Complete NLM/Sold properties – deactivate
- Respond to emails and voicemails (direct line and accounting queue)
- Assist all residents, owners and prospectives as needed
Leadership
- Recommend/suggest changes to policies and procedures pertaining to accounting to immediate Supervisor
- Develop working relationships with property owners and residents
- Integrate with office staff
Education/Experience Requirements
- Minimum 2 years of experience in an accounts receivable/payable setting preferred
- Associates/bachelor’s degree preferred
- Strong critical thinking skills
- Excellent verbal and written communication skills
- Customer service oriented
- Strong negotiation skills
- Strong analytical and financial skills
- Ability to multi-task/manage multiple projects
- Knowledge of & ability to follow procedures
COMPENSATION IS NEGOTIABLE – BASED ON EXPERIENCE!
