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POSITION SUMMARY
The Office Coordinator supports our internal team on a variety of administrative tasks and multi-department projects. This position is a stepping stone towards a multitude of paths for growth within the organization around project management. Some of these tasks include scheduling conference rooms, ordering executive lunches, maintaining office supplies and supply closet organization, receiving and distributing mail, updating various digital trackers, and filing paperwork. However, a majority of the duties involve special “one-off” projects that involve supporting multiple departments.
To succeed in this role, the Office Coordinator should be highly independent, accepting tasks from all levels of the organization and reporting to an administrative team lead. They must possess sharp attention to detail, an exceptional aptitude for learning new tasks, and the ability to prioritize his/her workload in a fast-paced and ambiguous environment.
ABOUT 10X HEALTH SYSTEM
Our mission is to empower people to take control of their health and wellness journey. We revolutionize healthcare by developing custom solutions through alternative health technology that optimize well-being, energy and clarity. Our solutions include bioidentical hormone replacement therapy, IV nutrient therapy, medical weight loss, nutraceutical imbalance therapy, and GH-releasing hormones.
OBJECTIVES
- Ensure all recurring administrative tasks are fully executed with the utmost attention to detail, efficiency, and within deadlines
- Proactively identify improvement recommendations while working on designated projects
- Follow applicable processes and procedures when purchasing collateral for the organization and are diligent when submitting receipts
- Keep track of all inventory (i.e. office supplies, IT equipment, kitchen supplies), taking into account events or expected visitors
- Facilitate the coordination with the building to assist the Events Team in hosting remarkable events for our clients
- Serve as the point of contact for Building Security & Engineering team
- Submit tickets to the Security or Engineering team regarding employee issues including HVAC, Water Filter, Cleanliness, Pest Control…etc.
- Responsible as a keyholder for the organization
- Assist in coordinating team assets for new team member onboarding regarding office & parking passes, as well as IT equipment setup
- Work with the Director of HR on seating arrangements, office furniture orders…etc.
- Represent 10X Health with a high level of professionalism, friendliness, maturity, and customer service in every client interaction, fostering genuine relationships and inspiring trust in the organization
COMPETENCIES
- Possess a basic level of financial acumen to work with the Director of HR on developing an Admin Budget
- Ability to find better deals or discounts when purchasing office equipment and supplies
- Basic levels of technical acumen to work with IT teams when setting up new hires or addressing questions in the office
- Can bring high energy to the team in order to serve as a point of contact throughout the office for clients, vendors and team members
- Ability to work within spreadsheets to track inventory being returned or shipped to the office location
- Has an eye for aesthetics to observe and maintain office cleanliness and appearance
- Ability to identify the correct stakeholder when problems arise in the office whether it be HR, Security, Engineering..etc.
- Experience with HubSpot and Asana preferred
- Substantial experience with G-Suite (Sheets, Documents, GMail, Calendars, Slides)
EDUCATION AND EXPERIENCE
- High School Diploma or equivalent
- At least 2 years work experience in a similar office or customer service role
- Must possess a valid/active driver’s license and a functioning vehicle
PHYSICAL REQUIREMENTS
- Prolonged periods sitting at a desk and working on a computer
COMMITMENT TO DIVERSITY
As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce 10X Health recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability, and actively foster inclusion in all forms both within our company and across interactions with clients, candidates, and partners.
If this position caught your eye, send us your resume! For best consideration, include the job title and source where you found this position in the subject line of your email to careers @cardoneventures.com. Already a 10X Health candidate? Please connect directly with your recruiter to discuss this opportunity.
Job Type: Full-time
Pay: $50,000.00 – $60,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Parental leave
- Professional development assistance
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- Weekend availability
Supplemental pay types:
- Bonus pay
- Commission pay
Ability to commute/relocate:
- Miami, FL 33180: Reliably commute or planning to relocate before starting work (Required)
Experience:
- EMR systems: 3 years (Preferred)
Work Location: One location
