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PRIMARY ROLE:
The Accounting Administrator will report to the Controller and support the finance and other departments in an administrative capacity. The job will be approximately 10% front office support and 90% administrative support.
ESSENTIAL DUTIES & RESPONSIBILITIES:
- Matching of vendor invoices and packing slips to PO’s
- Daily invoicing of shipments
- Support Collections staff
- Complete PO receiving
- Reconcile GL accounts and reporting
- Support procurement team on orders and vendor follow up
- Support AP Admin with invoice approvals
- Ensure AP vendor files are maintained and filed correctly
- Assist in client payment processing
- Responsible for office supplies
- Handle incoming and out going mail
- Assist with coffee supplier and supplies
Other Tasks
- Issue weekly stock count sheets to warehouse and ensure completed each week
- Support other division(s) with invoicing and collections
- Complete weekly cash reporting to Controller
- Assist with miscellaneous month-end tasks as required
- Assist with miscellaneous year-end and audit related tasks as required
- Provide back-up for other members of Finance team to cover for vacations and sickness as required
- Other duties as requested by management
EDUCATION/EXPERIENCE:
- Post-secondary education/training preferred in Administration related fields.
- Customer Service experience
- Superior telephone and written skills
- Professional appearance and behavior
- Phone system knowledge
- Strong MS Office skills (Outlook, PPT, Excel, Word)
