Log In
Sign Up
POSITION SUMMARY
The Village of Hoffman Estates is seeking a highly motivated Finance professional to perform a variety of complex supervisory, professional, analytical and technical duties related to the accounting and finance functions of the Village. Responsibilities include accounting, budgeting, water billing, customer service, purchasing, office services, collections, cash management, investments and debt management. This position reports to the Director of Finance and has regular interaction with Village Administrators, Directors and other personnel.
COMPENSATION
2022 starting salary range of $98,303 – $108,625 DOQ.
Full benefits package, including IMRF pension.
SCHEDULE
Full-time, 40 hours per week, Monday – Friday
RECRUITMENT TIMELINE
Application Deadline: November 16, 2022
1st review of applications on November 9th.
For more information, see job description below. Essential Job Functions and Responsibilities
Manages the operation of the Accounting and Water Billing Divisions. Indirectly oversees the Customer Service and Office Services Functions of the Village. Sets performance objectives, monitors work progress and evaluates performance. Supervises assigned operations to achieve goals within available resources. Interviews applicants for Finance Department jobs; assesses their knowledge, experience and abilities and makes a hiring recommendation to the Director of Finance. Conducts new employee orientations on departmental policies and procedures. Analyzes and prepares complex financial reports. Performs and reviews complex accounting transactions and journal entries. Responsible for ensuring the accuracy of the Village’s financial data and transactions. Manages the Village’s cash and investments. Identifies cash requirements by analyzing monthly budget allocations. Ensures cash is available to meet requirements. Invests funds in accordance with future cash needs and the Village’s investment policy. Performs funding transfers to meet cash requirements. Coordinates the development of the Village’s five-year Capital Improvements Program. Advises departments on how to formulate project requests. Prepares summary schedules and descriptive overview information. Manages the Village’s annual financial audit. Coordinates compilation of the Comprehensive Annual Financial Report. Prepares selected financial statements and schedules. Responds to inquires made by the auditors. Prepares detailed budget schedules, provides guidance to departments on budgeting procedures and participates in the administrative review of departmental budgets as a member of the Village Manager’s Budget Review Team. Prepares the Finance Department’s budget. Prepares annual tax levy, budget ordinances and tax abatement resolutions for filing with the County. Assists with TIF District administration . Prepares key quarterly and annual financial reports for distribution internally and to outside agencies. Prepares written narratives on the Village’s financial condition in the form of monthly reports, as well as annual transmittal letters for the budget, Capital Improvements Program, and audit. Prepares a variety of studies, reports and related information for decision-making purposes. Conducts research and analysis and prepares recommendations regarding programs, services, procedures, etc. Responds to inquiries from residents and others concerning the financial operations of the Village and the services provided by the Finance Department. Gathers and interprets data and prepares studies, reports and recommendations for the development of short and long-range financial plans. Coordinates activities with other departments and agencies as needed Studies divisional procedures and presents methods of improvement to management. Implements approved procedural changes. Operates and properly maintains all tools and equipment needed to perform the essential job functions and responsibilities listed above while adhering to all safety rules and practices. Required Competencies
To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. The required competencies listed below are representative of the knowledge, skills, and/or abilities required for successful job performance.
– Analyze and prepare complex financial reports.
– Supervise and manage employees.
– Plan, organize, direct and evaluate work of subordinates.
– Effectively evaluate performance and give goal-oriented performance direction to employees.
– Prioritize, plan and schedule work.
– Quickly comprehend problematic situations and respond proficiently.
– Quantify extensive data.
– Communicate effectively verbally and in writing.
– Respond to and interact with customers, employees and others within and outside the organization in a courteous and professional manner.
– Establish successful working relationships with other employees, supervisors and other departments.
– Read, write, speak and comprehend the English language. Education and Experience
Education – The designated education best describes the minimum requirement needed to fulfill the essential job functions. However, any combination of equivalent education or experience may be considered.
– Bachelor’s Degree (A.A.) from four-year college or university
– Degree or course work should be in Accounting, Finance, Management or related administrative field.
– CPA Preferred Work Experience – The experience level best describes the minimum requirement needed to fulfill the essential job functions.
– Four to ten years related experience.
Additional Experience:
– Experience in supervisory capacity ( 2 years experience)
Computer Skills – – Entry and processing of data
– Word Processing data
– Spreadsheet software
– Database software
– Specialized applications: Accounting Software, Microsoft Office Suite Communication Skills – – Advanced skills: Ability to read or interpret all types of documents including safety rules and regulations, and procedure manuals. Ability to create and edit reports and correspondence from varied source material using appropriate style and format. Clearly convey instructions to employees or team. Ability to speak clearly and effectively before groups of customers answering questions appropriately.
– Fluency in a foreign language is a plus. Physical/Visions Demands & Work Environment
The physical demands described here are representative of those that mu t be met by an employee to successfully perform the essential functions of this job with or without reasonable accommodations.
– Less than 1/3 amount of time: stands; walks, reaches with hands and arms above shoulder; climbs or balances; twists or turns; stoops, kneels, crouches, bends, or crawls; pulls, pushes, or carries; and lifts or moves o to 10lbs (sedentary).
– 1/3 to 2/3 amount of time: uses fingers in a repetitive motions and talks or hears.
– More than 2/3 amount of time: sits and uses hands to grasp, finger, handle, or feel. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job with or without reasonable accommodations.
– More than 2/3 amount of time: customary indoor conditions and low noise level (normal voice tones). Other Related Duties
– Makes presentations to supervisors, boards, commissions, civic groups and the general public as assigned.
– Represents the Finance Department at Village Board, committee and staff meetings as requested by the Director of Finance. Represents the Village at various conferences and public meetings.
– Performs general management duties for the Director of Finance as assigned.
– Follow Village-wide and departmental safety rules and practices .
– Performs other duties, tasks, and responsibilities as assigned.
Supervisory Responsibilities
– Supervisory responsibilities are required to be carried out in accordance with the organization’s policies and applicable laws.
Directly supervises the Fiscal Operations Manager, Water Billing Supervisor, and two Accounting staff. Also indirectly supervises all other employees in the Finance Department. Supervisory responsibilities include interviewing and training employees; planning, assigning and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. Job Advertisement
More information regarding this position can be found in the brochure below.
RECRUITMENT BROCHURE
Disclaimer
The information listed above reflects minimum standards and illustrations of the various types of work that may be performed. The omission of specific job functions, requirements or tasks does not exclude them from the job if the work is similar, related or a logical extension of the work assigned. This job description does not constitute an employment agreement between the employer and employee.
Successful completion of pre-employment background screening, credit check and drug test required upon offer of position. Application Special Instructions
APPLICATION PROCEDURE
Please submit through the Village Career Portal:
Village employment application, along with
resume
cover letter
Job Type: Full-time
Pay: $98,303.00 – $108,625.00 per year
