Private Estate Hiring for Director, HR & Finance Job at Malvern, PA Full Time

ESTATE HR & FINANCE DIRECTOR

Private estate is seeking a conscientious, professional, discreet, organized and detail oriented individual to oversee the day-to-day bookkeeping and human resource management of the estate staff and affililated property staff, which consists of approximately 20 staff members. This is a full-time, in-office role.

QUALIFICATIONS

• At least three years proven experience implementing HR programs
• At least three years bookkeeping experience managing accounts payable, bank reconciliations, etc. utilizing Quickbooks
• The ability to multitask as well as prioritize
• Strong written and verbal communication skills
• Demonstrated working knowledge of Microsoft Word, Excel, and Outlook
• The interpersonal skills necessary to interact effectively with individuals at all levels of the estate including principals, contractors, and staff
• Bachelor’s degree

RESPONSIBILITIES

Human Resources

• Recruit, interview, and screen applicants
• Perform background checks and onboard new employees
• Serve as a liaison between estate principals and employees by fielding questions, assisting in the resolution of work-related issues, and effectively communicating with all stakeholders
• Conduct exit interviews
• Provide support for payroll processing on a biweekly basis by overseeing time records, managing PTO requests, and recording hours
• Keep employees up to date regarding benefits
• Administer 401(k) and health plans
• Process employee verifications, unemployment and workers comp claims, etc.
• Implement HR policies and oversee performance improvement plans
• Manage all HR documentation
• Plan and conduct new employee orientation to foster positive outlook toward organizational objectives

Bookkeeping

• Process, track, and reconcile all estate transactions including vendor invoices and credit card charges, ensuring the accuracy and proper classification of expenses
• Manage accounts payable
• Prepare and oversee budgets for operations and capital expenditures as directed by Principals
• Track petty cash and household expenditures
• Reconcile credit card and bank statements
• Create, monitor, and manage budget and provide monthly operational reports
• Implement cost cutting strategies, efficiencies and spending protocols

COMPENSATION
Competitive salary. Benefits package includes medical, dental, and vision plans as well as PTO after 90-day introductory period. Participation in 401(k) plan is available after one year of employment

COVID-19 Considerations

Offices offer large, open areas and work/meeting spaces that allow for outdoor air flow. Vaccinations are required. Social distancing, mask wearing, and regular hand washing are highly encouraged. A negative PCR test will be required before any in-person interview is scheduled.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• On call

Work Location: One location