Paragon Events Looking for Administrative Assistant at Delray Beach, FL Full Time

Paragon Events is looking for a highly competent professional that can be trusted with confidential projects and information. Meeting goals by utilizing interpersonal skills to manage and work with team members. Proficiency in multi-tasking with an attention to detail. Very organized and versatile thinker with great analytical, financial, technical, and problem-solving skills. Dedicated team player with extensive experience in all areas of office management.

This position reports to:

President & CEO

Job Responsibilities & Duties:

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, taking notes, and preparing communications on the executive’s behalf.
• Maintaining comprehensive and accurate records.
• Performing minor accounting duties.
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department.
• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters.
• Booking travel for executives and staff.
• Manage incoming clients, mail, keep up the conference room.

Daily and Monthly Responsibilities:

• Screens and directs incoming calls or visitors to the appropriate individual or department.
• Answers questions/inquiries as needed. Research and follow up on inquiries that require more in-depth information.
• Assists the Department Executive with scheduling appointments and maintains updates/changes calendar as needed.
• Performs varies clerical tasks utilizing knowledge of office systems and procedures. Types letters, correspondences, reports and presentations as needed.
• Posts department schedules for employees.
• Communicates both among the organization and to the community to successfully complete administrative needs as requested.
• Opens routes and/or answers routine correspondences. Processes billing invoices and maintains accurate records as necessary.
• Provides day-to-day administration through phone, written and face-to-face contract with all those who needed assistance from the Department Executive’s office.
• Maintains an efficient and organized filing system, including contracts lists, and any other pertinent information to the department director.
• Ordering of supplies

Preferred Qualifications

• Proven ability to work in a fast paced always changing environment.
• Excellent verbal and written communication skills
• Strong computer skills, MS word, Excel, and Power Point
• Detail oriented with a strong attention to detail.
• Ability to work independently to meet deadlines.
• Strong communication and interpersonal skills.
• Strong problem-solving ability.
• Ability to read, write and communicate in the English language.
• Experience Smart Sheets a plus.
• Technical Support for office – Computer set up and trouble shooting.

Required Education and Experience:

A high school or GED degree or 2-3 years’ experience as an Administrative Assistant.

Certifications or completed coursework on administrative software are recommended but not required.

The marginal functions of this position have not been included. This job description in no way implies that these are the only duties to be performed. An employee will be required to follow any other job-related duties required by the manager.

Company Description

Paragon Events is a full-service meetings, association management, and marketing firm headquartered in Delray Beach, Florida. We operate both nationally and internationally. Our current portfolio of clients is comprised of corporate, government, technology, healthcare, and non-profit organizations, in addition to a high-end social clientele.

Paragon Events is a full-service meetings, association management, and marketing firm headquartered in Delray Beach, Florida. We operate both nationally and internationally. Our current portfolio of clients is comprised of corporate, government, technology, healthcare, and non-profit organizations, in addition to a high-end social clientele.