Other World Computing Looking for Accounts Payable/Receivable Manager at Woodstock, IL Full Time

OWC is searching for an Accounts Payable/Receivable Manager to help ensure the accuracy, efficiency, and strategic management of our financial operations. Our AP/AR Manager is a seasoned professional, who plays a critical role in the success of our Accounting Department and the long-term growth of OWC.

As the AP/AR Manager, reporting directly to the Group Controller, you’ll oversee key financial functions including accounts payable, accounts receivable, bank accounts, and credit cards. We’re seeking a leader capable of making tough credit decisions, handling complex exceptions, and conducting effective collection calls. Your role involves motivating and developing the accounts team, while also enhancing processes and maintaining robust internal controls. Your knack for confidently managing intricate financial situations will be invaluable in driving success.

Our Accounting team members are the backbone of our organization, ensuring financial accuracy and stability. Their dedication and expertise in managing our financial operations are instrumental in maintaining the integrity of our business processes. As you join our team, this role will help continue to lay the foundation for a solid financial future and provide the opportunity to advance into higher-level roles based on tenure and performance.

Are you ready to help organizations solve their hardest challenges through the power of OWC?

If so, we’d love to hear from you!

What Will You be Doing?

• Supervise the cash disbursement efforts, including checks, wires, credit cards, and ACH payments, to ensure accuracy and compliance with company policies, procedures, and controls.
• Oversee the 3-way matching process involving purchase orders (POs) to verify accuracy and consistency.
• Ensure that all invoices are submitted for payment and have the necessary documentation and proper approval in accordance with company guidelines.
• Prioritize invoices based on their potential for cash discounts and adherence to specified payment terms.
• Coordinate the collection of required signatures for checks and distribute them as per established procedures.
• Supervise and assist with all vendor inquiries.
• Review monthly aging of accounts payable and accrued purchases. Identifying open PO and unused credits.
• Audit and review monthly credit cards and expense reports.
• Oversees month end accrual journals and reconciliations.
• Complete Year-end 1099’s.
• Responsible for filing out credit applications authorized by the controller.
• Identify and manage credit risk for portfolio; supervise efforts of team for a variety of reports. This includes aging reports, unapplied cash report, short pay reports, and unapplied credit reports. Prepare and provide updates at monthly meetings on high profile, delinquent accounts.
• Exercise decisive authority in making credit decisions by actively managing credit exposure on accounts, soliciting additional credit information as necessary. Skillfully evaluate incoming credit data to determine optimal credit limits within established parameters. This evaluative process may involve thorough review, including financial statements, D&B Reports, collaboration with AR insurance companies, banks, and trade references.
• Supervise accounts receivable collection efforts and make collection calls and emails as necessary.
• Oversee supplier returns, ensure all credits or product returns from suppliers are issued timely.
• Oversee and managing the consumer accounts receivable. Clean-up of transactions that fail in system such as claim issues, canceled orders, split orders, cross ships, and authorization issues with credit cards.
• Supervises and assists with bank reconciliations and cash position.
• Follow up on overall progress by offering coaching and additional training in areas for which objectives are not being met. Schedule periodic meetings for review of progress. Based on feedback, oversee and prioritize daily workloads to meet deadlines
• Develop initiatives that build individual and team performance that contribute to the overall team’s functionality and success.
• Conducts annual performance reviews.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices for both AP and AR
• Review and recommend modifications to accounting systems and procedures.
• Supporting other team members as needed.
• Ad-hoc reporting and special projects as required by Controller or management team.

What Will You Bring with You?

• Associate degree in accounting, finance or relevant.
• 5 years’ experience in accounts receivable/accounts payable and cash
• 2 years of supervisory experience required
• Well developed analytical, organizational, communications and interpersonal skills are required. Able to manage multiple projects concurrently while meeting deadlines.
• At least 3 years’ experience analyzing and performing credit reviews for new and existing customers to determine credit worthiness
• Must have a strong understanding and working knowledge of general accounting and accounting procedures
• Intermediate Excel a must. Includes pivot tables, v-lookups and if statements.
• Large accounting software experience, Oracle, SAP, Dynamics.

Compensation Structure For The Position

The compensation package for this role includes a competitive base salary of $75,000 to $100,000 annually. Salary for the role will be determined based on your experience, skills, and performance.

Our People Are the Most Important Asset

A career with OWC is out of this world and will provide you with all the opportunities and benefits that can only come from working with a proven industry leader that is committed to innovation and delivering the finest computing solutions.

• Competitive pay, that is based on the work that you do here at OWC and not based on a previous role.
• A generous number of vacation/sick/personal days every year, including birthday time off!
• Comprehensive health, vision, dental and wellness benefits.
• o 401K
• o Life Insurance
• o Disability Insurance
• o Accident Insurance
• o Critical Illness Insurance
• o Many discounts through our LifeMart Partner
• o Tuition and Loan Assistance
• Join a company that is a leader in sustainability and offers the flexibility of a remote or hybrid (if in proximity to an OWC office) working environment.
• At OWC there are ongoing opportunities to learn, develop new skills and support your personal growth.

Different people approach challenges differently. The most successful teams are the most diverse teams, and we pride ourselves on providing a culture that is committed to diversity, equity, and inclusion.

We look forward to hearing from you, learning more about your successes and sharing more on the ‘Other Worldly’ innovation here at OWC.

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