Milk Makeup Looking for Project Manager Lead at New York, United States Full Time

Welcome to the MILK MAKEUP FAM:

At Milk Makeup, we’re all about good ingredients + effective formulas. We’re cruelty-free, paraben-free, and 100% vegan. Always.

Born out of Milk, a creative studio in downtown New York City, community and self-expression is at the heart of everything we do. We believe beauty isn’t about how you create your look, it’s what you do in it that matters.

#LiveYourLook

Who YOU are:

• Naturally curious: You’re always thinking about how to improve your and your community’s future. You value a forward-thinking space that encourages you to move the needle and take risks.

• Confident but chill: You’re flexible and ready to get the job done, but you’re humble and make moves thoughtfully. You go after what you want, but always have your team and the greater good of the brand in mind.

• Creatively minded: You’re not afraid of the unknown and enjoy problem solving. You’re down to disrupt the status quo and believe that an open mind is always a good place to start.

• Inclusive + mindful of community: You embrace differences and help foster a safe working environment for yourself and your peers.

• Champion of self-expression: You’re genuinely you. You live your look and want to grow with people who champion self-expression.

The Role:

The Project Manager Lead supports the Senior Project Manager in operations tasks. They are responsible for assigning, tracking and reporting status of projects to product development, creative, and marketing. Additionally, the Project Manager Lead maintains brand relationships internally with cross-functional team partners. This position is part of the direct team link between our Creative Team and our Product Development/Merchandising and Marketing departments. This position maintains constant communication with all internal departments involved. The Project Manager Lead actively monitors stages of the process as well as enforcing deadlines for packaging merchandising artwork and translations. This position reports to the Senior Project Manager.

What YOU’ll do:

Project Management

• Prepare and support upper Senior PM in management meetings on a weekly basis.
• Follow up with outside partners to maintain timelines as well as internal teams to meet deadlines.
• Understand project priorities
• Preemptively review potential issues and escalate to manager; collaborate with the PD team to reach a viable solution.
• Support manager with the PD team communication of next steps and updates if on any changes.
• Attend and support Senior Project Manager with the weekly packaging and artwork workload meetings to communicate to PD team on project workload priorities, timing and action.
• Attend weekly production meetings with Senior Project Manager, COO and PD team to review all timelines and update status.
• Maintain open communication channels with design team on priorities daily
• Attend internal traffic meetings with Senior Project Manager to ensure the creative team is meeting internal deadlines and share status on the translation process.
• Coordinate sharing workflow information to production, photography, samples, design, and copywriters.
• Takes meeting notes and follows up with next steps.
• Participate with manager on cross -functionally in International strategic alignment meetings for all necessary due dates and deliverables.
• Timeline support to Senior Project Manager to help communicate updates to cross-functional team members (Product Development, Packaging, Operations – including Demand Planning and Retail Ops, Regulatory, Marketing, PR and Creative)
• Upload and route artwork within PD team for review before release to vendors.
• Updating and maintaining reorders using trackers to make sure primary and secondary artwork is up to date.
• Assist the SVP of Merchandising and Packaging and Senior Project Manager with communicating artwork and packaging updates with vendors.
• Own internal requests and track all development samples with teams – PR needs, Photography, etc
• Coordinate kickoff and product positioning copy deadlines cross functionally.

Translations Management

• All translation approval feedbacks will be owned by this role.
• Coordinate and maintain all translation approvals and process cross check with existing field teams in the markets and retailers.
• Work with finance to approve translation service invoices as well as owning the translations budget by project/division.
• Create a translations project tracker for reference and internal status.
• Coordinate with Senior Director of Visual Merchandising on seasonal gondola updates and global copy translations.
• Collaborate with Editorial Director to transition packaging brand copy into multi languages.
• Send translations to field team making sure feedbacks are provided on schedule.

We’d like YOU to have:

• 2-3 years of related business experience, Beauty or Retail industry preferred
• Must demonstrate strong strategic, creative, interpersonal, organizational, and communication skills
• Thrives on an environment that is fast-paced, rapidly changing
• Able to handle multiple priorities
• Team player
• Project management experience a plus
• Google, Excel skills is a must
• Passion for makeup

Why you’ll love being part of MILK MAKEUP:

• We have a strong (and chill!) office culture in Soho, and we guarantee a dog-friendly environment, with a well-stocked kitchen of snacks and drinks.
• We invest in you: We give you a 6% 401k company match.
• We want you to play with makeup and get familiar with our new launches.
• We provide a generous PTO program, Parental Leave, Wellbeing Reimbursement, and Learning and Development Program.