Marbles Kids Museum Looking for Accounts Payable Coordinator at Raleigh, NC Full Time

Marbles Kids Museum is a vibrant, nonprofit children’s museum and IMAX Theatre located in the heart of downtown Raleigh. Marbles has been sparking imagination, discovery, and learning through play since opening its doors in 2007. Marbles’ serves a diverse population of families, school groups, and community organizations through award-winning play-based exhibits, summer camps, IMAX documentaries, feature movies, and special events year-round. Today Marbles ranks among the top family destinations in North Carolina providing learning experiences for children with creative programs, and larger-than-life movies.

The Opportunity

The Accounts Payable Coordinator handles all the accounts payable functions, manages the corporate credit cards, and assists the Accounting Manager with month-end entries and reconciliations.

Essential Job Responsibilities

• Monitor the outflow of capital for the company by ensuring all accounts payable functions are completed.
• Processing purchase orders including confirming the accounting codes are correct, verifying proper signatures or e-mail approvals have been obtained, entering the purchase order into ActivityHD, scanning backup documents to ActivityHD, and giving the purchase order number generated by the accounting system back to the originator.
• Process incoming invoices for payment: obtain approvals, match to purchase orders and shipping documents, and code and enter in the general ledger.
• Facilitate the weekly check run – process checks to be paid including having them signed, mailed, and filed.
• Manage the corporate credit cards – add and delete approved users as needed, update credit limits, train card users on uploading and coding receipts.
• Match receipts to monthly company credit card and Amazon statements, code transactions and enter into ActivityHD.
• Maintain up-to-date accounts payable and corporate credit card policies & procedures.
• Assists with monthly revenue recognition journal entries.
• Enter monthly expense reclasses and accruals.
• Participate in monthly financial review meetings.
• Help prepare and distribute internal financial reports and analysis.
• Assist the Accounting Manager and Senior Leadership Team members with accounting and finance-related projects as assigned.
• Provides outside auditors with assistance; gathers necessary account information and documents to perform annual audit.
• Create invoices for Facility Rentals and apply payments.
• Facilitates payment of facility rental vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
• Ensure proper filing of documents.
• Pickup and distribute mail.
• Perform all other duties assigned by the manager.

Experience And Skill Requirements

• Bachelor’s degree in Accounting, Finance, or related discipline required.
• Two to four years of accounting experience required.
• Knowledge of accrual accounting and revenue recognition rules per GAAP.
• Ability to perform repetitive tasks quickly and accurately.
• Ability to enter data accurately & quickly is essential.
• Experience with accounts payable.
• Proficient with Excel.
• Detail-oriented.
• Self-motivated with the ability to work independently and as part of a team.
• Basic understanding of accrual accounting and how to reconcile general ledger accounts to subsystems.

Physical Demands

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.
• Role requires walking, standing, stooping, bending.

Schedule Availability

• The Accounts Payable Coordinator position is full-time with benefits. Flexibility is required of all team member to work occasional evenings or weekends for special events and peak season support.

Benefits

• Medical, dental, vision insurance
• Health Savings and flexible spending accounts
• Life and AD&D insurance
• Short and Long-Term Disability
• Parking and commuter benefits
• Paid time off for 17 vacation days and 9 holidays
• Eligible to participate in the Company’s 401k program with employer matching after a waiting period
• Employee Assistance Program
• Great Marbles Perks & Discounts
• Fitness Benefits

Marbles Kids Museum is an Equal Opportunity Employer and prohibits discrimination and harassment of any type. We do not discriminate against any employee or applicant for employment opportunities because of race, color, religion, sex, national origin, age, sexual orientation, gender identity, status as a veteran, disability, genetic information or any other federal, state or local protected class.

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