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Job Description
Job Title: IT Portfolio Coordinator
Location: Deerfield Beach, FL
Job-Type: Permanent, Full-Time
Referral Fee: +/- $1,700
Employment Eligibility: Gravity cannot transfer nor sponsor a work visa for this position. Applicants must be eligible to work in the U.S. for any employer directly (we are not open to contracts or “corp to corp” agreements).
Position Overview:
Gravity is looking for an IT Portfolio Coordinator to provide administrative and process support for an IT business unit. The successful candidate will create IDM, ServiceNow, move requests, and security requests for new non-associates. The IT Portfolio Coordinator will provide assistance to Project Managers / Scrum Masters (tools, methodology, and process questions) and act as the contact person for the IT Directors and above, as needed
The successful candidate will have 2+ years of experience performing project management administrative tasks, Advanced skills with Microsoft Word/Excel/PowerPoint and Project. Superior executive communications and presentation skills are also required.
Our client is an $18B, Fortune 200 company in the automotive retailing, distribution and services industry. They are currently ranked in the Top 20 companies to work for in the US by Fortune Magazine, Top 20 best companies for diversity and have an amazing work culture and impressive long-term growth prospects.
Duties & Responsibilities:
- Provide administrative and process support
- Assist with the governance of processes to ensure they are followed
- Create IDM, ServiceNow, move requests, and security requests for new non-associated
- Provide assistance to Project Managers / Scrum Masters (tools, methodology and process questions)
- Acts as the contact person for the IT Directors and above, as needed
- Perform administration tasks, as needed including
- Prepare various reports
- Take minutes and perform follow up
- Schedule and coordinate meetings, as needed for business unit IT events
- Run status reports and facilitate status meetings
- Process staff augmentation invoices and code for Manager approval
- Assist with Financial data entry and/or reporting
- Assist with project invoice and accrual tracking
- Coordinator and contact point for recruiting with staffing partners for various roles
- Train and/or onboard business unit IT project manager/scrum master / business analyst/data analyst staff as needed on business unit IT processes, procedures, and tools
- Participate in roadmap initiatives, as requested
- Assist with preparations and communications supporting the project funding & approval process
- Create and maintain Microsoft SharePoint business unit IT sites utilizing existing templates and processes
- Perform Project Coordinator role on smaller projects
Required Experience & Skills:
- Bachelor’s degree required
- 2+ years of experience performing project management administrative tasks
- Advanced skills with Microsoft Word, Excel, Power Point, Microsoft and Project
- Executive communications and presentation skills required
- Able to communicate effectively across a variety of audiences
- Ability to manage multiple tasks and effective at personal time management
- Experience with project resource planning and financial forecasting is a plus
- Knowledge of ServiceNow or comparable portfolio management tools a plus
- Ideal or a plus has the Certified Associate in Project Management (CAPM) or Professional Project Management (PMP) certifications
