Dover Corporation Hiring for Office Manager at Downers Grove, IL, United States Full Time

Dover is a diversified global manufacturer with annual revenue of over $8 billion. We deliver innovative equipment and components, specialty systems, consumable supplies, software and digital solutions, and support services through five operating segments : Engineered Products, Clean Energy & Fueling, Imaging & Identification, Pumps & Process Solutions and Climate & Sustainable Technologies.

Dover combines global scale with operational agility to lead the markets we serve. Recognized for our entrepreneurial approach for over 60 years, our team of approximately 24,000 employees takes an ownership mindset, collaborating with customers to redefine what’s possible.

Headquartered in Downers Grove, Illinois, Dover trades on the New York Stock Exchange under “DOV.” Additional information is available at dovercorporation.com.

Summary / Objective :

The office manager position is responsible for overall office activities; maintaining the facility in keeping with corporate office standards and is directly responsible for appearance, general maintenance, and repairs of the facility.

The office manager will also be responsible for directing and coordinating office services and related activities, including developing and supervising programs for the maximum utilization of services and equipment.

The office manager will supervise day to day operations of the corporate space and manage a staff of two office coordinators.

Other responsibilities include partnering with IT, HR, and other corporate departments to provide a secure, productive environment for staff members and visiting guests.

Responsible for occupancy and space planning, arranging internal office moves and providing arrangements for office meetings.

Essential Functions :

• Manages the entire office space to ensure safety, productivity and a professional image.
• Supervises and coordinates overall administrative activities for the Office Administration Department.
• Manages the operational expense budget to ensure cost efficacy standards are met.
• Research service providers, negotiate contract pricing and implement new vendors as needed for goods and services for the facility.
• Upholds current office vendor relationships ensuring cost, on-time payment, delivery, and efficiency.
• Negotiates the purchase of office supplies and furniture, office equipment, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions.
• Responsible for the facilities day-to-day operations to include security and maintenance of office equipment.
• Communicates, implements, and monitors office policies and procedures to include emergency response plan and recruitment of emergency evacuation team.
• Plans, implements, and oversees corporate staff meetings and prepares multi-purpose rooms.
• Participates in special department projects as needed.
• Coordinates both annual and seasonal office events and organizes company gift registry.
• Supports DBS Mailroom and the upkeep of filed records.
• Administrative lead on all office-related systems.
• Maintains Distribution Lists, creating new and adjusting current.
• Maintains and organizes lower-level storage space.
• Partners with HR and IT departments on different tasks and activities to ensure productivity when needed.

Other duties as assigned : Competencies / Initiative :

• Leadership
• Time Management
• Decision Making
• Communication Proficiency
• Organization Skills

Supervisory Responsibility :

This position manages all employees of the department and is responsible for the performance management and hiring of the employees within that department.

The position also manages and interacts with numerous contractors and vendors. The position has significant interactions with multiple departments in the performance of assigned tasks, including Human Resources and Information Technology.

Work Environment :

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

This position requires the ability to be on-site, Monday – Friday.

Physical Demands :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.

Education and Experience :

• Bachelor’s degree or equivalent
• At least five years of previous experience in office management
• Demonstrated Customer Service Skills
• Experience managing people and projects
• Proven experience in the application of technology in an office environment

Work Arrangement : Onsite

We consider several job-related, non-discriminatory factors when determining the pay rate for a position, including, but not limited to, the position’s responsibilities, a candidate’s work experience, a candidate’s education / training, the position’s location, and the key skills needed for the position.

Pay is one of the Total Rewards that we provide to compensate and recognize employees for their work.

All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other factors prohibited by law.

Job Function : Administrative