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Are you a meticulous and organized individual with a passion for maintaining efficient file systems? We are seeking a dedicated Document Management Specialist to join our team. In this role, you will play a crucial part in the organization and digitization of important documents, ensuring their accessibility to colleagues while upholding the utmost confidentiality and data security. If you possess excellent organizational skills, attention to detail, and a deep respect for maintaining the integrity of information, we encourage you to apply. This position offers both remote and on-site options, providing you with flexibility in your work arrangement.
Responsibilities
Review incoming paperwork, including correspondence and invoices, creating copies as needed before distribution.
Categorize and arrange documents alphabetically and by content, dates, and significance.
Maintain and update records by incorporating new files and relevant information.
Safely store paperwork in designated locations, prioritizing the security of vital documents.
Input paper-based information into electronic systems via data entry or optical scanning methods.
Address file access requests promptly and maintain accurate logs of borrowed materials.
Develop and implement an effective filing system that facilitates easy retrieval and updating of files.
Adhere to established policies and protocols to ensure data confidentiality and security.
Monitor and report inventory levels of files and office supplies like paper clips.
Requirements And Skills
Proven experience in a file clerk or document management role.
Proficiency in various filing systems and methods.
Strong familiarity with MS Office applications and office equipment, including photocopiers and scanners.
Clear and effective communication skills in English, both written and verbal.
Reliability, coupled with a commitment to confidentiality and compliance with company policies.
Exceptional organizational capabilities, with keen attention to detail.
High school diploma or equivalent educational background.
Benefits
Life and AD&D insurance coverage.
Flexible paid time off to support work-life balance.
401K retirement plans for financial security.
Comprehensive disability and dental insurance options.
Health coverage to promote your well-being.
We invite enthusiastic candidates to apply and become a valued member of our team, contributing to the efficient management of our company records. Your dedication to preserving information and promoting effective document management will play an essential role in our success.
Employment Type: Full-Time
Salary: $ 23.00 Per Hour
