County of Volusia Looking for Accounting Clerk – Accounting Division at DeLand, FL Full Time

Major Functions

The County of Volusia is seeking an Accounting Clerk. This position is located in DeLand, Florida, and will be responsible for preparing schedules/reports using spreadsheet or word processing software, processing and assembling data for computer input, processing invoices and payments or activity billing records, and analyzing account information.The preferred candidate, having met the minimum requirements,will have at least three (3) years of experience in bookkeeping or as an accounting clerk andhave at least three (3) years of experience utilizing a computerized accounting system (i.e., CGI/AMS Advantage).

Illustrative Duties

(NOTE:These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.)

• Conducts routine, non-complex audits of a variety of records by examining, verifying, and reviewing accounts, invoices, and vouchers.
• Prepares schedules/reports using spreadsheet or word processing software.
• Assists in the preparation of invoices for payment.
• Creates folders and maintains files of records of expenditures.
• Assists in other bookkeeping functions such as maintaining files, daily accounting reports, analyzing selected general ledger accounts and preparing journal entries to record or correct accounting transactions.
• Processes activity billing records.
• Processes invoices and payments.
• Assists divisions with billing problems, payments, billings, etc.
• Prepares daily cash reports which reconcile to subsidiary records and subsystems.
• Processes and assembles data for computer input. Enters and edits accounting transactions into on-line financial system.
• Assists with calculating the cost of operation of various activities.
• Audits and proofs accounting or other reports for clerical accuracy and conformance to division/activity, County, and State procedures.
• Maintains payroll records, time sheets, andleave records.Codes pay and time sheets according to the system in operation.
• Reconciles work sheets.
• Assists in maintaining accounting records of a department or division according to established account classifications, including cash books, subsidiary journals and general ledgers.Posts entries to these ledgers from supporting records.
• Balances detailed customer or subsidiary records.
• Performs other dutiesas assigned.
• May be assigned to other county locations based upon operational needs.
• Attends work on a regular and consistent basis.
• Must adhere to Federal, State, County and Local ordinances.
• Responds to emergency situations.

Minimum Requirements

Graduation from high school or possession of a GED certificate and one (1) year of bookkeeping or accounting clerk experience. A comparable amount of education, training, or experience may be substituted for the minimum requirements (i.e., Associate’s degree in Accounting).The preferred candidate, having met the minimum requirements,will have at least three (3) years of experience in bookkeeping or as an accounting clerk andhave at least three (3) years of experience utilizing a computerized accounting system (i.e., CGI/AMS Advantage).

Knowledge, Skills & Abilities

• Knowledge of the principles and practices of bookkeeping and ability to apply this knowledge in varied work situations.
• Knowledge of rules, regulations, and policies controlling fiscal record keeping.
• Knowledge of modern office practices, procedures, and equipment.
• Able to make mathematical calculations with accuracy and reasonable speed.
• Able to maintain accounting records and prepare reports.
• Able to serve the public and answer questions relating to the operation of the unit.
• Able to communicate effectively, both orally and in writing.
• Able to workunder stressful conditions.
• Able to interact effectively with others.
• Mustbe able to relocate to other county locations based upon operational needs.

Ada Requirements

Physical Demands: Sedentary work. Able to lift up to 10 pounds.Ability to see, talk; finger dexterity for data entry, bend, stoop.Ability to look at a computer screen for long periods.

Environmental Demands: Inside work.

Mental Demands: Ability to read and comprehend instructions, procedures, memos, financial reports, formatted financial statements, and letters.Ability to do general mathematical calculations including basic accounting and bookkeeping. Ability to write and speak clearly and concisely to relay information, data, and details to others.

Volusia County is a drug free workplace and an Equal Opportunity Employer committed to a diverse workforce.