coles international inc Looking for Office Assistant – Remote at Florida, United States Full Time

We are seeking a highly organized and detail-oriented Office Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. The Office Assistant will be responsible for answering calls, scheduling appointments, filing, and data entry. The successful candidate will have excellent communication skills, be able to multitask, and work well under pressure.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Write and distribute emails, correspondence memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors

Qualifications

• Proven experience as an office assistant or in a relevant administrative role
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office