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Description BID/JOB ANNOUNCEMENT Clerk IV Bureau of Contracts, Finance & Grants Finance Program Number of Positions: 2 Starting Salary: $47,532 This position is open to the public and all current City employees covered under the City’s collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid. BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND
- Check the box on your profile titled “Currently employed by the City of Chicago”
- Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)
- Select your correct bargaining unit
FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION
WORKING WITH THE CHICAGO DEPARTMENT OF PUBLIC HEALTH
Mission: To work with communities and partners to create an equitable, safe, resilient and Healthy Chicago.
Role Summary
These positions will serve as essential members of the Chicago Department of Public Health to support the Finance Department with the processing of invoices for payment.
Essential Duties
Processing of invoices, requisitions, and vouchers in the City Financial System
Review and reconcile invoices and vouchers for payment from the internal department database into the City Financial System
Review and verify daily postings of invoices in the City Financial System to ensure timely payment
Verify the posting of payments for such items as goods procured, services delivered.
Liaise with internal and external partners for processing and payment.
Filing, storage, and maintenance of departmental files.
Ordering, storage and distribution of supplies and equipment
Maintain departmental records and processes requests in accordance with departmental regulations.
Additional Duties May Be Required For This Position.
Location: DePaul Center – 333 State Street, Chicago, IL
Days: Monday – Friday
Hours: 8:30 AM – 4:30 PM
THIS POSITION IS IN THE CAREER SERVICE
Qualifications
MINIMUM QUALIFICATIONS
Training & Experience
Two years of progressively responsible clerical experience, or an equivalent combination of training and experience.
Considerable knowledge of general office procedures and practices. Good knowledge of bookkeeping and basic accounting techniques and principles. Good knowledge of payroll and timekeeping operations.
Knowledge & Skills
Ability to plan, assign, supervise and review the work of subordinate personnel. Ability to prepare and maintain reports and records. Ability to establish and maintain good working relationships.
Ability to maintain workflow in relation to established time schedules. Good skill in the application of clerical, accounting, bookkeeping and general office procedures and practices. Skill in using good judgement to evaluate situations and make decisions. Oral and written communication skills. Ability to deal with a large volume of invoices.
About You
You have a strong focus on CDPH’s core values, which are:
- Anti-Racism – a commitment to dismantling systemic racism to create an organizational culture that actively supports anti-racist efforts and is committed to recognizing, addressing, and eradicating all forms of racism within the department and the community.
- Informed Decision Making – collect, share, and operationalize data to support public health decisions and actions to improve health and achieve our mission. CDPH leverages appropriate data infrastructure and technology to drive decisions and assess performance.
- Teamwork – cultivate belonging and respect for colleagues and community partners. Act responsibly and work cooperatively to ensure effective communication. Encourage each other to grow and achieve our common goals.
- Excellence – value creativity, innovation, and exploration; continuously seek ways to improve processes and systems by working together with integrity, honesty, compassion, and transparency.
All employees of the City of Chicago must demonstrate commitment to and compliance with applicable state and federal laws, and City ordinances and rules; the City’s Ethics standards; and other City policies and procedures. Equivalent foreign degrees, accreditations, and credentials in evaluating qualifications will be considered. The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.
The City of Chicago in an Equal Employment Opportunity and Military Friendly Employer.
City of Chicago
Brandon Johnson, Mayor
Applications for this position will be accepted until 11:59pm CDT on 9/15/2023
