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Project Coordinator – Finance Administrator
Job ID
140744
Posted
17-Oct-2023
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Accounting/Finance, Administrative, Construction, Property Management, Sales Support
Location(s)
Dallas – Texas – United States of America, Houston – Texas – United States of America, Phoenix – Arizona – United States of America
About the role
The purpose of this position is to provide administrative support to the Project Management team. The ideal candidate will have a background in the financial industry and will have excellent written and verbal communication skills coupled with proven knowledge of processing financials, project closeouts, budgets, invoices, and purchase orders.
What you’ll do
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Oversees project documentation and coordinates documentation revisions and distributions.
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Prepares standard project status reports for project delivery team or work group, client, and management. Reports typically include status updates, budget, schedule, and risk.
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Schedules meetings and communication plan(s) regarding projects among teams and/or clients.
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Coordinates change orders, change directives (CD), and contemplative change notices (CCN) with consultants and vendors.
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Contract administration, including attending tender openings and recording results, issuing letters of acceptance, and updating tender tracking log.
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Enters project status updates, schedule updates, and cash flow forecasts into project management technology tools.
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Processes documentation for project commitments (i.e., Agreements, Contracts, Work Authorizations, Purchase Orders).
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Prepares and reviews invoices and payment applications for processing in accordance with compliance requirements as per established governance of clients.
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Assists in all project close-out procedures receipts of required close-out/turnover documents, and compliance with close-out checklists.
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Coordination of lien searches; receipt of occupancy and closed building permits and warranty manuals.
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Supports Project Manager in maintaining project metrics for SLA and Key Performance Indicators.
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Coordinates with project administration functions (i.e., meeting minutes; budget tracking; schedule updates; move management; closeout).
What you’ll need
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A high school diploma or General Education Degree (GED) is required.
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Minimum of two years of experience in a senior administrative role with a financial background.
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Proficient with Microsoft Excel and PowerPoint is required.
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Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
Why CBRE?
CBRE offers excellent and comprehensive benefits including Health Insurance, 401(K), Dental, Vision, Life insurance, and more!
We lead by example, guided by the needs of the cities we inhabit, the communities we build and the world we live in.
CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. We also provide reasonable accommodations, as needed, throughout the job application process. If you have a disability that inhibits your ability to apply for a position through our online application process, you may contact us via email at ~~~ or via telephone at +~~~ (U.S.) and +~~~ (Canada).
NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
