BAWAR Hiring for Finance and Operations Manager Job at California Full Time

Job Title: Finance and Operations Manager

Reports to: Executive Director

Job Summary: Program Managers serve as agency leaders and subject matter experts amongst their colleagues. Primary duties include bookkeeping, invoicing, accounts receivable/payable, communication skills – donor relations, quickbooks software, reconciling, MS Office and G Suite (google docs, etc), vendor/ticket management. The Finance and Operations Manager may also be called upon to meet donors or prospective donors assisting the Executive Director in providing financial information and other relevant data.

The Finance and Operations Manager will be responsible for general office duties including but not limited to the following Essential Duties and Responsibilities:

• accounts payable and accounts receivable

• reconciling bank and credit card statements

• manage profit-loss statement and balance sheet compiling month end and year end reports

• preparation and reporting of tax documents in consultation with Board Treasurer/CPA

• provide budget analysis and support in preparation of yearly budget

• manage payroll and onboarding process; manage office materials and equipment

• manage donations for processing from donors and corporations

• grant tracking support in coordination with Development Team and Executive Director (ED)

• work closely with the Program Directors to support programs including preparation of grant reporting documents (insert other needs like grant management support, etc.; (insert support re. coordinating volunteers);

• support the Executive Director with Human Resource issues(insert them here)

• provide support as needed to the Board working with the Board Chair and Board Treasurer.

• Attend​ ​weekly​ ​supervision,​ ​staff meeting,​ ​case​ ​conference​ ​and/or​ ​inter-agency​ ​team​ ​meetings.

• Collaborate with Programs to ensure flow of information, complete communication loops, and make equipment and facilities requests on behalf of your program

• Monitor Operations email mailbox and phone requests and lead projects based on larger agency goals and service standards

• Partner with senior leaders to negotiate, update, and enforce Memorandums of Understanding with community partners and institutions.

• Other relevant tasks to meet agency goals

Knowledge, Skills and Abilities:

• Ability to work safely within various settings during the COVID-19 pandemic.
• Comfortably and consistently advocate for the least restrictive treatment by law enforcement agencies, medical services, and within the court system
• Comprehend and integrate constructive feedback regarding performance, presentation and relationships with others.
• Establish and maintain mutually respectful working relationships with staff and community partners
• Exercise tact and discretion in communications, respecting confidentiality
• Implement risk assessment and safety planning for program staff and participants, with minimal advance notice, to mitigate or eliminate agency liability and unnecessary risk
• Participate in difficult conversations related to workplace dynamics
• Practice discernment and self-preservation when assessing compassion fatigue, respite needs, burnout risk, and numbing in response to prolonged high trauma exposure within yourself and your team.

• Stay present and curious in discussions around the impacts of systemic racism, institutional violence, oppression by the patriarchy, imperialism, anti-blackness, and carceral feminism

• Strong communication skills in-person, by telephone, and via email.
• Work well both independently and collaboratively to achieve agency deadlines

Education and Requirements:

• 5 years bookkeeping experience preferred (3 years minimum required)

• 5 years MS Office experience (3 years minimum required)

• Arts or Non-profit familiarity preferred

• Bachelor’s Degree preferred

• Experience with or enthusiasm to learn various digital communication and project management software (i.e. GChat, Asana, etc.)

• Knowledge of Microsoft Suite (Word, Excel, PowerPoint), PC & Mac computers, Google Drive

• Patron Manager or similar CRM experience preferred

• Square/Bluefin or similar systems experience preferred

Specific Duties in Response to COVID-19:

• In consultation with leadership, develop and adhere to a personal safety plan that will allow fulfillment of job duties while aligning with individual health and safety during the global pandemic.

• Maintain a remote workspace that allows for Zoom calls, phone calls, and efficient task completion

• Maintain dress code and code of conduct while working remotely
• Work confidentially and discretely from home or another private remote workspace
• Remote workspace must have adequate light, a reliable power source, be reasonably quiet when necessary, and have consistent access to high-speed internet
• Adhere to dynamic and developing safety measures related to COVID-19 prevention including timely and immediate disclosure of travel, disclosure of exposure, potential for routine testing based on risk, physical distancing, and cleanliness standards within agency workspaces.

• Obtain and provide proof of COVID-19 vaccination(s) only when required by external parties in order to provide direct service to BAWAR participants and their families and/or collaborate with members of the participant’s care team as outlined in your job description.

Bay Area Women Against Rape (BAWAR) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Job Type: Part-time

Pay: $71,416.00 – $75,000.00 per year

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

COVID-19 considerations:
Agency policy includes staggered office schedules, exposure reporting, remote work during quarantine, masking indoors, and social distancing.

Fair Chance Hiring supported

Education:

• Associate (Preferred)

Experience:

• Bookkeeping: 3 years (Required)
• Non-profit accounting: 2 years (Required)

Work Location: Remote