We set out to inspire and empower each and every brand that we work with by building collaborative relationships founded on trust, creativity and high impact results.
AZIONE was born in 2010 with the vision of being much more than a PR agency. We set out to inspire and empower each and every brand that we work with by building collaborative relationships founded on trust, creativity and high impact results. With our unique and proactive approach, we grow emerging companies into household names and shift consumer perception for some of today’s most widely recognized legacy brands, establishing them once again as disruptive, conversation leaders.
AZIONE prides itself on nearly a decade of building some of the most relevant brands of today such as Aldo, Bandier, Function of Beauty, HigherDOSE, Kosas, Lacoste, Living Proof, Outdoor Voices, and many more. We think of ourselves as a creative agency rooted in PR, and are anything but traditional. Forbes named us one of the Top Agencies in America 2021.
Job Description
Act as the on-site point person for all day-to-day office logistics and facilities needs
Routes company calls and monitors company email inbox, responding to inquiries in a timely manner where needed
Liaise with the Co-Founders, Managing Director, Business Operations Manager and accounting team to facilitate new employee onboarding and the development of welcome kits, and other documents
Act as Google for Work administrator, managing employee personal emails, groups, and other ancillary functions pertaining to company’s web and social presence
Possess a proven track record of answering large volume of emails in timely/efficient manner
Assist with agency recruiting process, posting open full time, freelance, and internship positions across multiple platforms and scheduling interviews with candidates
Assist with new hire process, including: computer assignment, collection of new hire paperwork, and special projects
Assist the Co-founders and Managing Director with meeting scheduling, expense reimbursement, and business travel when applicable
Assist with in-office events, company retreats, and more when needed
Track, reconcile, and process monthly expenses as admin on Expensify platform
Reconcile all expenses reports on a monthly basis including but not limited to company credit card, delivery charges and courier reports.
Demonstrate ability to multi-task in a fast-paced environment
Manage aspects of IT, including laptops, email aliases, phone, and video conferencing
Develop processes to improve overall office operations i.e. office emergency plans, shipping procedures, maintenance requests, etc.
Address employee queries regarding office management issues (e.g. supplies, computer issues, postage, and other logistics)
Order and maintain all office supplies, food and beverage, and track inventory
Show proactivity, resourcefulness and tenacity in problem solving and demonstrate accountability for all aspects of your role.
Act as the liaison with external vendors for building management, IT support, cleaning services, office repairs, improvements, and more while ensuring cost-efficiency
Requirements
Extensive experience in office coordination, corporate space management, or facilities management is a huge plus
Ability to work in-person at New York office Monday through Thursday
2-3 years in a creative agency or busy office management
Strong interpersonal skills, comfortable interacting with various levels of seniority, and able to maintain an optimistic perspective
Proactive and passionate about the employee experience
A clear and effective written and verbal communicator
Fluency with Google Documents + Microsoft Office suite
Experience working with Gusto, Expensify, and Microsoft Exchange a plus
Exceptionally organized, detail-oriented, and self-directed
Deadline-focused works with a sense of urgency, able to prioritize, and comfortable in busy environments
An optimistic and flexible problem solver with a roll-up-your-sleeves spirit
Proven track record of contributing efficiencies and improvements to existing processes
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