Montana Association of Conservation Districts Looking for Operations and Finance Manager at Helena, MT Full Time

JOB VACANCY ANNOUNCEMENT
Operations and Finance Manager

Application Deadline: open until filled

Location: Helena, Montana

Anticipated Start Date: As soon as possible

32 – 40 hours a week

Salary $27-$27.50 an hour

Overview: This Montana Association of Conservation Districts (MACD) position is part of a statewide effort to serve the interests of Montana’s 58 Conservation Districts. The position will largely be charged with general office operations and financial management. MACD is a nonprofit organization with programs to promote local, common-sense conservation. We are looking for someone to join our team to work on our current activities and help us build for the future. The successful applicant is friendly, detail oriented, process oriented, motivated, and a critical thinker. This is a permanent position at 32 – 40 hours per week; please note your preferred work schedule in your application materials.

Operational Duties:

• Answering the phone and directing calls to the appropriate person
• Receiving and distributing the mail daily
• Maintains office, furniture, equipment, files, and supplies
• *Responsible for stocking and ordering general office supplies, software, etc. and coordinating maintenance needs

• *Report weekly and monthly activities to the Executive Director and recommend changes to enhance office processes, as appropriate.

• *Frequent communication with Montana’s 58 conservation districts is a major responsibility of the incumbent

• Oversight and management of the organization’s insurance plans
• Makes travel reservations and other operational logistics associated with Board travel
• Troubleshoots computer and network problems
• Assists in the overall operations of the organization
• Other duties as assigned by the Executive Director

Grant Management:

• Tracks all grant proposals, successful or unsuccessful
• Tracks funding received from grants
• Coordinates and ensures all grant reporting is submitted per grantors’ requirements

Human Resources:

• Understands the organization’s personnel policies and helps with implementation of both policies and procedures

• Sets up new employees and handles paperwork for new hires
• Works with Executive Director on hiring and employment issues

Financial Management Duties:

• *Responsible for processing checks, invoicing, and all other financial transactions of the organizations. This work will be done in compliance with accepted financial practices and the organizations’ financial policies

• Yearly and monthly tax document preparation and submission
• Work with the finance committee to oversee the routine generation of timely and accurate internal and external financial reports, including monthly and annual financial statements

• Monthly reconciliation of all organizational financial accounts
• Help to develop and maintain organizational budgets
• Coordination of monthly MACD Finance Committee meetings, which includes the Executive

Director and several board members

Required Knowledge Skills and Abilities:

• *Ability to communicate clearly and effectively with conservation districts, other office staff, landowners and partner agencies

• *Proficiency in Quickbooks Online
• *Proficiency in Microsoft Office computer programs and ability to learn new systems.
• *Excellent verbal/written communication and organizational skills
• *Experience with grant financial management is preferred
• Valid driver’s license

The requirements listed in this job announcement are guidelines, if you meet 70% of these qualifications, we encourage you to apply. Other job experience and skills will be considered, and some on-the-job or professional training can be provided.

Salary: $27 – $27.50/hour depending upon experience.

For information on how to apply, please visit: www.macdnet.org

MACD is an equal opportunity employer.

Job Types: Full-time, Part-time

Pay: $27.00 – $27.50 per hour

Benefits:

• Employee discount
• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance
• Retirement plan

Physical Setting:

• Office

Schedule:

• Monday to Friday

Work Location: One location