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Zeochem is hiring for an Office Manager and if you have skillsets in the following, this role may be a fit for you!
- Strong technical aptitude working with Microsoft programs and other computer based systems
- Self-motivated to trouble shoot and seek solutions based upon varying tasks
- Analytical and forward thinking to operate with a high degree of attention to detail and discretion
SUMMARY
The Office Manager will provide general administrative and clerical support to daily office needs required for smooth day-to-day operation of the organization. While conducting business in a professional and confidential manner, administrative functions will serve for marketing, human resources, and senior management personnel.
ESSENTIAL JOB DUTIES
- Greet visitors and clients promptly in a friendly and professional manner
- Answer calls to the main Zeochem number, screen and transfer to the appropriate person
- Organize and distribute incoming mail, invoices, and faxes; retrieve mail from local post office for business Post Office Box
- Prepare outgoing mail, package shipments and correspondence, including promotional mailings, cover letters and sales samples; including updating tracking information in databases and sending tracking information as needed
- Read/respond/route messages from the general incoming email box, including all website inquiries
- Provide overall support for customers and international visitors during their visits including travel and hotel accommodations
- Organize and plan office catering and dinner/meeting reservations
- General maintenance & support for office equipment, printers, etc
- Assist in the preparation of Excel spreadsheets and PowerPoint presentations as needed
- Assist with general office filings and document retention
- Request, consolidate, and distribute reports and other documents as assigned
- Assist in marketing research activities, including sourcing research reports, obtaining sample reports and quotes, and creating databases
- Assist in updating and implementing posting schedule for social media
- Assist in creating tutorials and refresher training for CRM and ERP tools
- Other duties may be assigned as needed to support senior management personnel
EDUCATION and/or EXPERIENCE
- Associates degree or higher
- Minimum of four years’ experience in administrative or executive assistant duties
- Proficient use of office equipment, such as computer and printer/scanner/fax machines
- Advanced knowledge of MS Office products
- Experience with CRM tools like SalesForce.com preferred
- Strong written and oral communication skills
- Excellent time management skills and the ability to prioritize work
- Strong organizational skills with the ability to multi-task
- Strong attention to detail and problem solving skills
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Job Type: Full-time
Pay: $20.00 – $23.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Ability to commute/relocate:
- Louisville, KY 40210: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Microsoft Office: 4 years (Preferred)
- Administrative experience: 4 years (Preferred)
Work Location: One location
