Yellowstone Art Museum Hiring for Finance & Administration Director Job at Billings, MT Full Time

Finance & Administration Director, Yellowstone Art Museum

Reports to: Executive Director

Supervisory responsibilities: Building Manager
Contract personnel

Status: Fulltime, exempt

Position summary
The Finance & Administration Director provides the Executive Director and Board of Trustees with current, accurate financial information, and manages the institution’s day-to-day financial resources to ensure that routine accounting needs are met. The Finance & Administration Director generates monthly financial statements and is responsible for the recording, banking, and dispersal of all monies earned by or given to the institution. The Finance & Administration Director oversees the human resources function of the institution.

The Finance & Administration Director serves on the Executive Director’s senior management team for issues relating to staffing, budget, policy, and program and operational development. S/he serves as the staff liaison for the Board of Trustees’ Finance Committee.

Primary responsibilities

Finance

• Generate paychecks and payroll reports
• Maintain general ledger; generate accounting data in consolidated formats
• Maintain endowment / annuity accounting and generate monthly reports
• Maintain accounts payable; generate checks for invoice payment and maintain supporting data
• Generate special reports, reconcile bank accounts and investment account statements, calculate, and categorize receipts
• Assist with budget process, including determining job allocations, operational expense projections, monthly reporting, and monitoring
• Maintain, organize, and generate data and supporting spreadsheets compared to budget for all special events
• Prepare the institution’s accounts annually for review by outside auditor; work with auditor to ensure clean audit each year
• Assist with all finance-related internal control processes
• Participate in Finance Committee meetings
• Generate all medical, flex plan, and retirement plan payments and required paperwork

Leadership

• Report to Executive Director and serve as key member of museum’s leadership team
• Assist with strategic and operational planning; make recommendations based on financial analysis and projections, and cost identification
• Serve as liaison to Finance and Endowment Committees and participate in Board meetings; ensure alignment with and understanding of best practices for non-profit fiscal policy

Administration

• Act as point person for the TAM Retail point-of-sale system
• Share oversight of retail function with Development Director
• Research human resources issues and remain up to date on legal issues affecting the

Museum; assist with staff recognition and other staff support issues

• Supervise Building Manager and oversee housekeeping processes and issues

Secondary responsibilities

• Assist cross-departmentally with the institution’s special events; participate in both onsite and off-site events

Minimum skills and qualifications

• B.A. in Accounting, Business Administration or related field required
• A minimum of 5-10 years’ experience in an accounting management position, a minimum of 1-3 years’ managerial experience
• Senior level experience in Finance in a nonprofit organization a strong advantage
• MBA an advantage
• Strong understanding of nonprofit financial management issues
• Excellent communication skills, both written and oral
• Good analytical abilities; ability to see both “big picture” and details
• Demonstrated ability to establish and work within budgets
• Proficient with various software programs, including the Microsoft Office suite (especially Excel) and QuickBooks nonprofit accounting systems
• Must be self-starter and possess a strong work ethic
• Able to multi-task and function effectively under periodic stress
• High ethical standards, ability to maintain confidentiality in all professional matters
• Valid Montana driver’s license

Hiring Salary Range: $60,000 – $75,000 based on experience level

The Museum has an open-door policy intended to ensure that all employees are treated with dignity, equity, respect, and trust. All employees are expected to participate in open and honest communication whereby employees respect input they receive, they listen, clarify, and strive for consensus. Federal law and Museum policy require that there be no discrimination against any employee or applicant for employment because of the individual’s race, color, creed, ethnicity, religion, sex, sexual orientation, transgender status, gender expression or identity, national origin, ancestry, age, height, weight, disability, political affiliation, military or veteran status, or any other basis now or in the future protected by federal, state, and local law, ordinance, or regulation with respect to hiring, promotion, firing, compensation, or other terms or privileges of employment.

In addition, the Yellowstone Art Museum does not discriminate on the basis of marital status, veteran or military status, or other condition outlined in the Americans with Disabilities Act. In addition to strict adherence to EEO laws, the Yellowstone Art Museum complies with the Fair Labor Standards Act, the Equal Pay Amendment, and all laws relating to sexual harassment. The Museum also complies with the Family Medical Leave Act.

To Apply:

The position will remain open until filled. To apply, please submit a cover letter, resume, references, and salary expectations to director (at) artmuseum (dot) org. No phone calls, please.

Job Type: Full-time

Pay: $60,000.00 – $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift

People with a criminal record are encouraged to apply

Ability to commute/relocate:

• Billings, MT 59101: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Accounting: 7 years (Preferred)

Work Location: Hybrid remote in Billings, MT 59101