Wisconsin Institute of Certified Public Accountants Looking for Accounting & Operations Manager at Waukesha, WI Full Time

Accounting & Operations Manager

Wisconsin Institute of Certified Public Accountants

Waukesha, WI

The Wisconsin Institute of CPAs (WICPA) is the premier professional organization representing CPAs, accounting, and business professionals. With more than 7,000 members, WICPA is dedicated to serving, building, and advocating for a diverse demographic of professional members. The WICPA is a 501 (c)(6) and the Educational Foundation is a 501 (c)(3).

Accounting & Operations Manager Summary

Looking for a positive company culture, accounting position that’s not boring, able to grow in, be involved in other departments and wear multiple hats?

This position is primarily responsible for all accounting processes, payroll, staff benefits, educational planning and pricing. This position will also oversee systems including journal entries, financial statement preparation and analysis, accounts receivable, accounts payable, daily cash receipts and bank deposits for the WICPA, Educational Foundation and two legislative funds. Will provide HR assistance to CEO. Is also responsible for reviewing contracts for all departments, coordinating efforts with building maintenance and outside vendors regarding purchasing, contracting, and coordinating vendor maintenance. Responsible for the monitoring and purchasing of kitchen and office supplies necessary for daily operations. Opportunity to supervise and grow in higher level responsibilities.

Accounting & Operations Manager Responsibilities

• Accounts Receivable/Bank deposits/Collections
• Accounts Payable/Prepares & enters invoices, prints checks, prepares and enters monthly accruals, maintains activity tracking on monthly schedules, obtains W-9’s, processes annual 1099’s, maintains all AP files and records
• Accountable and responsible for preparing bi-weekly payroll by coordinating transmission of information to outside payroll service, bank, and employee benefits service providers, and coordinating with the outside payroll service the preparation of quarterly payroll tax reports, and calendar year end W-2’s with related tax reports
• Responsible for preparing, maintaining and enrolling staff in benefits
• Ensures all financial activity is properly accounted for on a monthly basis
• Bills, tracks and records member dues payments and adjustments; education fees
• Financial analysis of programs, activities and initiatives
• Month-end closing, journal entries and review of financial statements
• Yearly audit preparation, including Form 990 review
• Responsible for processing and maintaining various WICPA financial schedules and reports related to prepaid expenses, credit card reports, daily deposit schedule, bank reconciliations, deferred revenue, depreciation, personal property tax, conference and special event profit/loss statements, royalty revenue, self-study, membership, program revenue (Sage 100 and graphs), expenses and refunds, conference and affinity partner sponsorship revenue, mail permit account, cash reserve account, and Wisconsin sales and use taxes; Updates and maintains all records as directed
• Responsible for updating internal accounting forms for invoices, staff, member and speaker expenses, staff, member and speaker mileage, and other in-house charges.
• Evaluates contracts and vendors for cost savings, prepares analysis and makes recommendations to CEO
• Generates legislative checks, records deposits and files election reports to the State as needed
• Purchases general office supplies and stationary through contacting vendors and assessing best price and services. Receives all incoming purchases and edits against purchase orders and invoices; Maintains all supplies
• Coordinates maintenance needs and contracts with select vendors to include office, printer and postage machine. As directed, serves as backup and assistance to special events, seminars, conferences and training center rentals
• Accountable to meet with the CEO to discuss the association’s business activities and the needs of operation support on a regular basis
• Accountable and responsible for maintaining all accounting records and legal documentation relating to the WICPA Educational Foundation, Inc. including all contributions to and distributions from such funds, and all required governmental filings for the Foundation and its related activities
• Accountable and responsible for serving as a positive management role model to all staff with respect to encouraging a collaborative work environment and mutual respect by all staff members towards all staff members
• Accountable and responsible for demonstrating the highest level of professional behavior in sharing and volunteering information needed by others to enable them to serve members, staff, and others with the greatest efficiency and timeliness
• Position will hire and oversee Accounting Coordinator once position is learned and delegate specific responsibilities while expanding to higher level responsibilities.

Accounting & Operations Manager Requirements

• Must possess a minimum of a Bachelor’s Degree in Accounting
• At least 3-5 years of progressive accounting experience with a computerized accounting system to include payroll, tracking eligibility and enrolling staff into benefits, payables, receivables, general ledger, generating and analyzing financial statements, cash analysis and forecasting with demonstrated skills and abilities.
• Exhibits exceptional accounting skills including personal property tax, Wisconsin sales and use tax, bank reconciliations, financial analysis, budgeting, audit preparation, forecasting, payroll, 990’s, 401k census and reporting, and other accounting and financial skills.
• Highly skilled and experienced in personal computer software including Microsoft Excel, Word, and Outlook;
• Experience with Sage 100 preferred. Possesses a high level of organizational skills, exceptional attention to detail and ability to multi-task.
• Demonstrates exemplary business writing and communication skills. Able to work independently and in a team-oriented environment Must possess a valid driver’s license, have a reliable source of transportation and must be able to travel as scheduled.
• Must be able to work additional time as required.