University of Washington Hiring for FINANCE AND GRANTS MANAGER at Seattle, WA, United States Full Time

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

Department of Medicine : Cardiology has an outstanding opportunity for Finance and Grants Manager.

Position Purpose :

The purpose of this position is to oversee and facilitate finance, payroll and research administration for the Division of Cardiology.

Position Complexities :

This position requires excellent skills, knowledge, and experience in finance, grants and clinical research administration and preparation.

Particular expertise is required in financial and research administration.

Position Dimensions and Impact to the University :

The Department of Medicine is committed to the goals and mission of the School of Medicine and the University. This position supports the teaching and research activities by assisting the Division of Cardiology.

This position will provide finance and research grants / contracts program financial management support specifically towards these efforts including funding management for a portfolio of over 200 budgets totaling approximately $64 million dollars.

RESPONSIBILITIES :

Staff Management (30%)

The Grants and Finance Manager directly supervises five full-time staff including one Program Operations Specialist, one Program Operations Analyst, one Fiscal Specialist, and two Budget Fiscal Analysts.

Responsibilities include :

• Provide direction, training, guidance and support regarding Division, UW, State and Federal policies and procedures to the aforementioned staff on a daily basis in order to ensure successful management of financial and compliance related issues for the Division of Cardiology
• Coordinate finance staff activities to assure that PI’s are fully educated regarding their financial portfolios inclusive of research, gift and flexible spending funds
• Development of job descriptions, recruitment, hiring, orientation and training, workflow management, setting standards, recommending and implementing disciplinary actions if needed, conducting annual performance evaluations, schedule coordination, approving leave, team building, and staff development
• Direct a portion of the division’s Student Assistant and Budget Fiscal Analyst’s work

Grants and Contracts Management (25%)

• Manage all pre and post award activities for foundation, federal research grants and clinical contracts in compliance with University, State and sponsor standards
• Ensure budget proposals are adequate to meet the financial operating needs of the Division
• Management of the Fellowship T32 Grant including preparation and submission of competitive and non-competitive renewals
• Oversee preparation and submission of yearly progress reports and final reports for research studies
• Review, provide feedback and approve research grant and contracts, including clinical trial applications in SAGE
• Consult on payroll for research faculty and staff
• Prepare research financial reports for upper-level management as requested
• Critically evaluate information gathered from multiple sources and reconcile conflicts while using independent judgement to determine appropriate escalation and resolution of issues within unit structure.
• Provide financial oversight for Clinical Trial Unit (CTU) budgets as needed
• Manage programmatic finances for Research Faculty managing labs and staff
• Monitor faculty financial portfolio reporting and management of faculty and staff salary allocations and present critical programmatic information to leadership
• Advise faculty and staff on research compliance rules, sponsor requirements and regulations at the university, state and federal levels
• Oversee FEC and GCCR reporting and compliance
• Lead the Division research effort by contributing to and communicating Division policies and procedures, operational decision making, and serving as a resource for grants and contracts staff and program managers
• Develop a standardized approach to research financial reporting and related financial records management
• Maintain up to date knowledge of research related University, Federal and State regulations inclusive of federal cost principles per OMB Omni Circular
• Build and maintain professional working relationships with industry sponsors, national funding agencies and administrative offices on campus such as, but not limited to NIH, NHLBI, American Heart Association, Clinical Research Budget and Billing (CRBB), Grant and Contract Accounting (GCA), and the Office of Sponsored Programs (OSP)
• Serve as the primary resource and trainer for research and research contracts within the Division of Cardiology

Financial Management (25%)

• Manage payroll and fiscal operations of the division under the general direction of the Division Associate Administrator
• Manage the payment submission process for Division moonlighting at UW Montlake, Harborview Medical Center, Northwest Hospital and Valley Medical Center
• Oversee the reconciliation of the Division’s purchasing through various UW financial systems : Ariba, ProCard, Revolving Funds, etc.
• Approve all purchases and reimbursement transactions on behalf of the Division
• Provide oversight and training on purchasing / travel processing. Oversee the training and documents provided to faculty and staff
• Manage the creation and tracking of PCA codes including signature authority for Division faculty and staff
• Oversee the tracking of Division clinical contracts including monitoring of invoicing and payment deadlines. Reconcile various contracts as needed
• Manage the Division’s professional development fund pool for faculty and staff
• Work alongside the Division Associate Administrator to report on deficits and provide financial plans to resolve deficits
• Maintain up to date knowledge of University, School and Departmental financial policies and procedures. Provide training and resources to Division faculty and staff as necessary.

Operations Management (20%)

Business planning and performance reporting. Provides reports and analyses during monthly meetings to the Administrator, Associate Administrator and Division Head to support program decision making.

Identifies risks and opportunities, and makes recommendations to faculty and Program Leaders that support operating goals

• Assist in preparation of annual budget components that relate to division research endeavors
• Attend Monthly Research Administrator Meetings (MRAM) and quarterly Research Administrator Peer Network Meetings (RAPN) and share updates with staff and the Director of Operations
• Organize and contribute to strategic planning initiatives. Prepare and present information to and on behalf of the Division
• Ensure compliance with University regulations that govern the activities of the Division of Cardiology
• Monitor changes in research staffing that may affect budgets, including hiring, off boarding, changes in support, etc.

Lead Responsibilities :

Assign statement of work to student assistants in division.

Supervisory Responsibilities :

This position will provide direction, training, and guidance to one Program Operations Specialist, one Program Operations Analyst, two Budget Fiscal Analysts and a Fiscal Specialist.

MINIMUM REQUIREMENTS :

• Bachelor’s Degree in Business Administration or related field; equivalent experience may substitute for degree requirement
• Four or more years of experience in research and / or healthcare administration in an academic or non-profit setting

Equivalent education / experience will substitute for all minimum qualifications except when there are legal requirements, such as a license / certification / registration.

ADDITIONAL REQUIREMENTS :

• Knowledge of administrative requirements of managing grants and research contracts
• Experience with finance and research administration
• Excellent oral and written communication skills
• Strong organizational skills and attention to detail
• Ability to prioritize and handle multiple tasks on a frequent basis
• Ability to thrive in a fast-paced environment that often requires responding to deadlines with short lead times
• Ability to periodically work outside of normal business hours (including weekends) to meet deadlines

DESIRED :

Experience with grant proposal preparation and directly supporting principal investigators

Application Process :

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.

These assessments may include Work Authorization, Cover Letter and / or others.Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”.

Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page.

If you select to take it later, it will appear on your “My Jobs” page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity.

Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected].

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment.

Disclosure is required under Washington state law.