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University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Employers By State in 2021.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn’s vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.
Posted Job Title
Finance and Operations Manager (Perelman School of Medicine)
Job Profile Title
Business Manager C
Job Description Summary
Reporting to the BGS Finance Director at the Perelman School of Medicine, the Finance and Operations Manager provides human resource and operational management support to approximately 1,000 graduate students, predominately in the Biomedical Graduate and Combined Degree programs. Manage the hiring process, onboarding of graduate students and staff, broad sectional communications, and graduate student and staff planning processes while maintaining compliance with University and Federal training and reporting requirements. Serve as point person across Penn for any payroll related guidance and process changes and any consolidated reporting and student funding issues.
Job Description
Reporting to the BGS Finance Director at the Perelman School of Medicine, the Finance and Operations Manager provides human resource and operational management support to approximately 1,000 graduate students, predominately in the Biomedical Graduate and Combined Degree programs. Manage the hiring process, onboarding of graduate students and staff, broad sectional communications, and graduate student and staff planning processes while maintaining compliance with University and Federal training and reporting requirements. Serve as point person across Penn for any payroll related guidance and process changes and any consolidated reporting and student funding issues.
1. Manage the graduate student funding life-cycle for approximately 1,000 students within Workday and the University’s tuition billing system, including the onboarding, program progression and coordination of funding sources, including federal grant sources.
2. Prepare analysis to ensure that information maintained in two systems is complete and accurate. Ensure that funding sources are balanced and that changes in the funding model are sustainable at the program level.
3. Maintain graduate student tax related information and coordinate the dissemination of tax and billing related information to all graduate students. Triage questions from the student community regarding these issues and respond directly.
4. Prepare and manage budgets and transaction support for multiple student groups including reporting and adherence with University rules.
5. Liaise with multiple University partners. Responsible for implementing policies as they pertain to the administrative function of the unit maintaining internal controls and high levels of customer service.
6. Responsible for managing certain staff related transactions in Workday.
7. Evaluate existing business practices to continuously improve operational effectiveness. Recommend, design, implement and analyze business process improvement efforts. Monitor and implement best practices.
8. Collaborate across School and University to ensure coordination of student funding plans. Presents financial information in a clear and transparent manner.
9. Perform other duties as assigned
Qualifications:
Bachelor’s degree in Accounting, Finance or Related business degree required and 5-7 years of experience or equivalent combination of education and experience required.
Experience with University systems, including Workday, BEN, Business Objects, CONCUR preferred. Extensive experience using database and spreadsheet software required. Good oral and written communication skills, quantitative and analytical agility, ability to work independently, on multiple projects, prioritize work and meet tight deadlines in a complex financial and administrative environment essential. Must be able to function as part of a team and develop good working relationships with diverse level of employees. Must have demonstrated experience supporting and working with several offices. Ability to communicate policy and processes, written and oral, to faculty, students and staff.
All applicants must submit a cover letter.
Job Location – City, State
Philadelphia, Pennsylvania
Department / School
Perelman School of Medicine
Pay Range
$61,046.00 – $95,972.00
Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Tuition : Take advantage of Penn’s exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
Discounts and Special Services : From arts and entertainment to transportation and mortgages, you’ll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay
