University of Oklahoma Looking for Sr. Admin/finance Coordinator at Oklahoma, United States Full Time

Job Description

Come join the staff at OU HSC and become a part of Oklahoma’s premier research university which leads the state in education and career opportunities. OU HSC is one of only four comprehensive academic health centers in the nation with seven professional colleges. We are currently building world-class institutes for the treatment of diabetes and cancer.

Duties:

• Oversees and provides professional administrative support, financial management and budget planning for the department
• Processes new hire and termination paperwork
• Maintains personnel files and update the incoming and outgoing employee information
• Oversees records maintenance (inventory, personnel, office files, etc.)
• Submits all paper PAF, EPAF, EDR, travel, and PET’s
• Update time supervisor approver in PeopleSoft, assign required trainings, and run reports as needed
• Manages approval process for payroll, leave accounting/reporting, and other financial matters
• Assists with developing, implementing, and interpreting policies and procedures, ensuring compliance with federal, state and university policies and regulations
• Assists with coordination and planning of program hosted events and programs/logistics, negotiates with contractors and vendors
• Selects, supervises, trains, and evaluates performance of assigned staff
• Coordinates and executes department events
• Maintains budget and grant administration, account reconciliation, Pcard management, OU Foundation funds, and other departmental support
• Performs account reconciliation to balance financial statement transactions to source documents and forecast cash flow and account balance
• Prepares and reconciles Grant / Foundation reports and check over cash balance in accounts
• Provides Faculty support with purchases, travel and faculty liaison, policies and procedures, faculty awards, funding requests, reimbursement requests
• Performs various duties as needed to successfully fulfill the function of the position

Qualifications

Education: Bachelor’s degree in Accounting, Finance, Business, Management, or related field

Experience: 24 months of office management, financial management, or related experience.

Equivalency/Substitution: Will accept 48 months experience in lieu of the Bachelor’s degree for a total of 72 months related experience.

Skills:

• Basic math skills
• Advanced computer skills with wide knowledge of business software
• Proficient in Microsoft Office
• Detail oriented for accuracy of data and information
• Highly organized and able to handle multiple projects and deadlines

Working Conditions:

• Physical: Sit for prolonged periods. Communicate effectively and listen. Ability to engage in repetitive motion.
• Environmental: Standard office environment.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

Diversity Statement: The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person’s unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.

University of Oklahoma