University of California Hiring for SYSTEMWIDE PROCUREMENT FINANCE MANAGER (Hybrid) at Oakland, CA, US Full Time

Job Posting

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UC OFFICE OF THE PRESIDENT

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Department Overview

UC Systemwide Procurement is the procurement / supply chain hub for the University of California system, with over $10 billion in annual spend.

We partner with campus procurement offices to develop and implement systemwide supply chain strategies and policies that leverage UC’s vast purchasing power to optimize spend and deliver positive social and environmental impact.

Systemwide Procurement is transforming how UC purchases goods and services to maximize benefit to the UC system while improving quality and service to our campuses and beyond.

We apply best-in-class sourcing methods with emphasis on sustainability and supplier diversity, invest in leading tools and technology, and cultivate strategic supplier partnerships to source the highest quality products and services for the absolute best value.

Nationally, UC Procurement is a public procurement role model. As a lead agency for cooperative purchasing, UC contracts are leveraged by over 3,500 public education and government agencies in all 50 states.

These organizations depend on and benefit from UC’s expertise, knowledge, reputation, and economies of scale to minimize spend and maximize value.

UC Systemwide Procurement fosters an environment for continuous improvement and a growth mindset culture. Our team of approximately 50 dedicated professionals is comprised of specialized portfolio sourcing managers, highly skilled data analysts, efficiency-driven business analysts, knowledgeable functional area administrators, and responsive support staff.

UC Systemwide Procurement is a high-performing strategic department essential to the financial and operational health of the University of California, with high impact at the state and national levels.

Position Summary

The Finance Manager reports to the Chief of Staff in UC Systemwide Procurement and is responsible for financial stewardship of the department’s complex budget, including oversight of daily administration and transactions and regular reporting, analysis and forecasting.

This role leads the financial forecasting, budgeting and oversight of the department’s growing revenue generation initiatives and leads the UC bank card program with the banking industry.

Using advanced professional concepts and organizational objectives, the Finance Manager resolves complex issues in creative and effective ways where analysis of situations or data requires an in-depth evaluation of variable factors.

Key Responsibilities

SYSTEMWIDE PROCUREMENT BUDGET : Owns budget development and administration for UC Systemwide Procurement. Works with AVC / Chief Procurement Officer, Chief of Staff and department leadership to determine annual budget requirements.

Coordinates with UC Finance division leadership. Monitors funds and reports out regularly on budget vs actual expenditures.

Leads analysis for complex budget, financial, and resource projects dealing directly with department leadership as well as outside constituents including campus leadership and campus budget and procurement offices.

Coordinates the gathering of budgetary and resource requirements information during planning stages. Applies advanced professional concepts to perform complex technical analysis to understand past performance and determine present and future performance and / or resource allocations.

Uses Oracle Financials and other systems to enter budget and forecast information, and to produce quarterly and ad hoc variance reports.

Manages in-year budget changes and other ad-hoc requests. Oversees accounts receivable of revenue programs, directs funds to appropriate accounts and campuses.

Create tracking process and reports to ensure all revenue funds are received.

FINANCIAL STEWARD : Makes recommendations for maximizing financial or other resource outcomes, and for maintaining and strengthening internal controls to protect University resources.

Performs complex financial or resource research and studies that may include periodic financial reports, staff salary budgets, contracts, grants, gifts endowments, or user fees.

Financial and resource analysis could include budgetary analysis, financial analysis, forecasts, projections, staff or faculty salary or FTE analysis, program enrollment analysis, recharge or general rate analysis, revenue generation, income, fungibility of funds, etc.

Reviews, and approves advanced financial transactions. Serves as liaison with internal and external constituents. Analyzes, data and makes recommendations in support of department budgeting and expenditures.

Develops, documents and continuously improves related processes. Keeps meticulous records for department use. Trains staff on financial practices, policies and processes and maintains an effective team environment.

Uses advanced understanding of industry practices and organizational policies and procedures to resolve highly complex or difficult assignments.

Develops and makes recommendations on internal policy / procedural changes that affect functional area.

REVENUE GENERATION FINANCE LEAD : Analyzes, prepares, and summarizes recommendations for complex financial and resource plans, including annual resource allocation approaches, strategic and resource plans, trended future requirements, operating forecasts, revenue forecasts, and sources and uses.

Oversees process of anticipating, receiving, distributing and reporting revenue and incentives. Ensures revenue accounts are reflected in budgeting processes and decision making.

Supports modeling of potential revenue by contract and industry.

BANK CARD PROGRAM LEAD : Manage supplier relationship and associated reporting related to commercial card. Requires communications and collaboration with banking professionals and with contacts on each campus.

Primary activities are analyzing data, producing reports, receiving and distributing incentive payments, and supporting the annual systemwide commercial card event.

CONTRACTS, INVOICES AND PAYMENTS : Collaborates with UC systemwide procurement administrative functions to align budgets with invoicing and payment processes.

Ensures contracts, purchase orders, AC&Cs and related documents with suppliers, vendors, consultants and contractors are in place.

Confirms expenses are charged to and payments are credited to appropriate accounts.

Experience

Required Qualifications

Min 8 years Related financial experience.

Preferred Qualifications

Min 4 years Higher education financial experience.

Skills and Abilities

Required Qualifications

• Advanced knowledge of finance policies, practices, and systems.
• Ability to identify, collect, and analyze information from multiple sources.
• Advanced ability to effectively present complex finance related information both verbally and in writing in a clear and concise manner.
• In depth ability to use multiple spreadsheet and database software tools to gather information for specialized, complex financial analysis, fiscal management, and financial reports.
• Advanced interpersonal skills at all levels within the organization; advanced service orientation and critical thinking skills;

and attention to detail. In depth ability to use organizational skills to multi-task in a high volume environment.

• Ability to adapt to changing priorities.
• Ability to function as a member of a team.
• Advanced knowledge and understanding of internal control practices and their impact on protecting University resources.

Education

Required Qualifications

Bachelor’s degree in Finance, Accounting, Business or related area and / or equivalent experience / training.

Licenses and Certifications

Preferred Qualifications

Advanced degree in Finance, Accounting, Business or related area and / or equivalent experience / training.

Travel Requirements

SPECIAL CONDITIONS

This position has been approved for a hybrid work arrangement. The person hired will be required to reside in the state of California and may be asked to report to work on-site at UC’s Office of the President (UCOP) located in Oakland, CA at least two days per week, subject to change.

SALARY AND BENEFITS

Job Title

Financial Analyst 4

Job Code

007710

Salary Grade

Grade 24

Payscale :

$120,000 – $136,700, commensurate with experience

Full Salary Range : $95,300 – $178,100

$95,300 – $178,100

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role.

This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs.

It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The full salary range shows the growth potential for this position and the pay scale is the budgeted salary or hourly range that the University reasonably expects to pay for this position.

Benefits : For information on the comprehensive benefits package offered by the University visit : Benefits of Belonging

ADDITIONAL INFORMATION

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

APPLICATION REVIEW DATE

The first review date for this job is December 8, 2023. The position will be open until filled.

CONDITIONS OF EMPLOYMENT

Background Check Process : Successful completion of a background check is required for this critical position. Background check process at UCOP

Smoke Free Work Environment : The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014.

UC Smoke & Tobacco Free Policy

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time.

Federal, state, or local public health directives may impose additional requirements.

EEO STATEMENT

The University of California, Office of the President, is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

EEO / AA Employer UC Nondiscrimination Policy

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