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Updated : Jan 23, 2024
Location : Irvine-Campus
Job Type :
Department : Procurement Services
Job Opening ID : 64067
Working Title : Contract Admin 4
Department : Procurement Services
Bargaining Unit : 99
FLSA : Exempt
Payroll Job Code : 000345
Job Location : UCI Campus- Irvine
Percent of Time : 100%
Work Schedule : M-F 8-5 Fully remote
Employee Class : Career
Position Summary :
The Division of Finance and Administration (DFA) provides services and support to over 50,000 students, faculty, and staff with the mission of advancing UCI’s brilliant future and the vision of becoming world-class campus partners.
DFA serves the university as planning partners, problem solvers, and solution providers-striving to make it as easy as possible for people to get the services they need, when they need them.
The Procurement Services team leads through collaboration and best practices the acquisition of quality goods and services by implementing processes and procedures that deliver high quality expertise, significant value, and excellent customer service.
Uses advanced contract administration skills related to purchase, sales / service, revenue generating, and other types of agreements / contracts to initiate, review, draft, redline, and issue highly complex or customized contracts.
Provides consultation, advice on drafting complex contracts and assistance in the interpretation of contract language, which may include consultation with General Counsel, and guidance from University policies, State, and Federal requirements and procedures.
Identify contracting areas requiring subject matter expert review and approval, such as Legal, Risk Management, Information Security, and Privacy.
Update contracting templates, forms, and policy information on Procurement’s website for use by campus depts. Answer questions by faculty and staff related to contracting or other procurement policy and procedures.
Analyze vendor supplied terms and conditions for acceptability. Develop training curricula and presentations for campus training programs for purchases and contracting.
Process and approve Purchase Orders in the ERP system.
Total Compensation :
In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks.
Please utilize the links listed here to learn more about our compensation practices and benefits .
$95,500.00 – $105,500.00 (Annual Salary) Expected Pay Range within the Full Salary Range $90,500.00 – $169,700.00 (Annual Salary)
Required :
5 or more years of experience in contracting, purchase related contracts, or equivalent combination of education, training, or experience
Bachelor’s degree with emphasis in legal, contracting, or other related field Juris doctor, paralegal certificate, or other formal legal training preferred / highly desirable.
Advanced knowledge of contracting principles and practices, methods and procedures used in competitive procurement, including value analysis, and source selection techniques.
Advanced knowledge and understanding of specific contracting assignments. Advanced written, verbal and interpersonal communication skills;
advanced ability to deal with broad and diverse constituencies using advanced customer service orientation and skills. Advanced organizational, presentation and negotiation skills.
Advanced listening, political acumen skills and problem recognition, avoidance, and resolution skills. Advanced knowledge of the organization, including its infrastructure, goals, mission, rules, policies, guidelines, etc.
Advanced knowledge of contract law, the California Public Contract Code and an advanced understanding of University’s Business and Finance Bulletins and other relevant rules, guidelines, policies and practices.
Preferred :
Public sector or higher education contracting
Special Conditions Required :
Must pass a background check.
Special Conditions Preferred :
- Must be able to work outside of regular scheduled shift and off hours work as needed
- Must have a valid CA Driver’s License and participate in the DMV Pull Notice Program
- Must comply with the UC Vaccine policy
Conditions of Employment :
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment :
Background Check and Live Scan
Legal Right to work in the United States
Vaccination Policies
Smoking and Tobacco Policy
Drug Free Environment
The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.
California Child Abuse and Neglect Reporting Act
E-Verify
Pre-Placement Health Evaluation
Details of each policy may be reviewed by visiting the following page –
Closing Statement :
The University of California, Irvine is an Equal Opportunity / Affirmative Action Employer advancing inclusive excellence.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy .
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities.
Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or email protected .
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