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Benefits:
- Pay: $75,000 annual salary
- Medical, Dental, and Vision health insurance elections
- 401K
- Basic Life Insurance, Long Term Disability Insurance, and AD&D Insurance offered at no cost
- Overtime pay for hours worked over 40 hours
- Weekly Pay
- Pay Card option
- Online pay stub access
- 24-7 office support
Job Overview: Primary focus of this position is to manage the company credit card system and ensure accounts payable transactions are entered in an accurate, timely and efficient manner.
Responsibilities:
- Manage the daily review of purchases made on company credit cards.
- Assist cardholders with coding and processing of transactions in the Concur system.
- Daily processing of orders, bills of lading (BOL’s) and invoices. Accuracy and timeliness of keying this data into the AP system is extremely important.
- Ensure BOL’s and invoices are collected and reconciled daily.
- Communicating with appropriate corporate personnel to ensure timely approval/reconciliation of purchases.
- Contact suppliers to request credits for incorrect billing, missing invoices, etc.
- Manage payments drafted from bank account, ensuring amounts being drafted are accurate and recorded timely.
- Assist/support with the reporting of taxes as needed, review of BOL’s and invoices, locating documentation promptly and efficiently as requested.
- Manage bill approval process and check runs, ensuring vendors are paid timely.
- Working with suppliers to verify account set up and get W-9’s for reporting.
- Data entry and daily use of QuickBooks, Excel, and certain supplier portals.
- Daily communication with the Controller and other members of management regarding progress of work, ensuring all items are completed by the end of each business day.
- Assisting the Finance Department with other projects as assigned.
Requirements:
- Experience with reconciling invoices
- Experience with QuickBooks
- Ability to handle (and keep current) high transaction volumes
- Strong attention to detail, deadlines and discretion
- Good working knowledge of Microsoft Excel and Word
- Good customer service skills, verbal and written
- Prior office/administrative experience
- Able to multitask in a high pace environment
- Must be organized
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