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Job Title: AP/AR Accounting Clerk Hours: M-F 8-5pm (first two weeks will be training, and it may change during that time only) Location: Phoenix, AZ (Hybrid-Every Thursday in office current state) Assignment Duration: 4 Months contract to hire. Pre-Screening Questions
- Please describe your proficiently in Excel:
- Do you have experience in any of the these software platforms: ZOHO, FM Pilot, or Great Planes? if so please describe:
Resource’s Typical Working Day
- Working in AP ticketing system ZOHO, and work closely with any requests that come through.
- 80% of the role is within excel in terms of manipulating data sheets.
- Payment processing, voiding reissuing, and building payment batches.
- Verifies the accuracy of invoices and other accounting documents or records.
- Processing transactions such as disbursements, expense vouchers, cash receipts, etc. Enters data into financial system.
- Prepare reports to validate transactions.
- Reconcile records with internal company employees and management, or external vendors or customers. Investigate questionable or irreconcilable differences and reports these issue to the appropriate individual.
- Comfortable with change and a very fast pace environment
Years of Experience needed: 1+ Year of accounts payable experience
Level of Education: H.S Diploma
Systems/Software proficiencies: ZOHO, FM Pilot, and Great planes is preferred but not required. Excel proficency is required
Top 3 Must have Hard Skills: General knowledge of AP terms (credit memo, reversals, batches, ect), experience in all forms of payment processing, and excel proficiency.
Top 3 Must to have Soft Skills: Time management, detail oriented, comfortable in a fast pace environment
Top Nice to have Skills: Experience in ZOHO, FM Pilot, and GreatPlanes
Interview Process: Two rounds of interviews each with 1-2 people in each; An excel test will be required
Work Equipment Issued: Laptop
Additional Details
High school diploma or general education degree (GED).Good written and verbal communication skills. Good organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to write routine correspondence. Must have the ability to convey financial information to non-financial users. Ability to collect, analyze, and summarize data and to prepare clear and concise reports. Familiarity with Generally Accepted Accounting Principles (GAAP) and Financial Accounting Standards Board (FASB) regulations. Requires basic knowledge of financial terms and principles. Ability to understand and carry out general instructions in standard situations. Requires basic analytical and quantitative skills. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. Basic experience with Microsoft Office Suite. Knowledge of Financial software systems. Performs clerical accounting procedures requiring familiarity with, and experience in, accounting office practices as well as knowledge of a variety of accounting classifications. Reconciles records with internal company employees and management, or external vendors or customers. Maintains vendor / customer accounts and performs the invoice / billing process. Verifies the accuracy of invoices and other accounting documents or records. Processes transactions such as disbursements, expense vouchers, cash receipts, etc. Enters data into financial system. Prepares reports to validate transactions. Reconciles records with internal company employees and management, or external vendors or customers. Investigates questionable or irreconcilable differences and reports these issue to the appropriate individual. May participate in various accounting projects as needed. Other duties may be assigned. No formal supervisory responsibilities for this position. Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor. Resolves routine questions and problems, and refers more complex issues to Accounting Supervisor or department management.
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