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Full Job Description
Who We Are
Peace is our commitment. The
United States Institute of Peace represents the American people’s
shared values and commitment to peace worldwide. We know that Peace is
Security – it advances both U.S. and international security by
preventing, managing, and mitigating violent conflict.
We are
an independent, non-partisan institution and are actively engaged with
peacebuilding efforts worldwide. Together we tackle the most
challenging problems and hold fast to the possibility of a more
peaceful world. To learn more about USIP programs and job openings, go
to .
If you have a passion for making the world a
better place and want to have a front-row seat on the world stage,
USIP is the place for you .
TARGET
SALARY
Grade 14 – $139,000 – $ 144,000
The Institute uses the General Schedule salary tables
for administering compensation. Offers are determined based upon
candidate qualifications, related experience, internal equity, and the
amount budgeted for the position.
JOB BRIEF
The Accounting Manager will provide support in the management
of day-to-day financial activities and processes related to accounts
payable, receivable and audit preparedness.
Working directly
with the Director of Accounting, as it relates to the management of
accounts payable and receivable functions, the incumbent will ensure
timely payment of vendor invoices and expense vouchers, maintain
accurate records and control reports, support the monthly closing of
financial records and posting of month end information, recommend
improvements to the accounts payable/receivable processes, and will
also support the Chief Financial Officer (CFO) in developing and
documenting policies and procedures.
Major Duties and
Responsibilities
- Lead the accounts payable
process, including reviewing and approving transactions to ensure
accurate coding and documentation and assisting with tracking and
monitoring payments, payment cancellations, undisbursed payments and
check re-issuances. - Collaborate with the Conferences and
Events Team to track and ensure the proper and timely booking and
reconciliation of related revenue and expenses for USIP conferences,
events, and meetings.
- Perform monthly credit card
reconciliation for purchase and travel cards and other accounts as
required. - Provide timely and sound accounting assistance to
program staff to assist them in making effective program planning and
management decisions. - Receive and investigate inquiries
and/or complaints; review documentation and prepare responses and
recommendations.
- Assist the Director of Accounting
and CFO in the establishment and maintenance of effective internal
controls to safeguard assets and ensure the accuracy of financial
data.
- Conduct periodic assessments of internal
controls and recommend improvements as needed. - Streamline/improve the operational and financial
complexities, processes, procedures, policies, and reporting. - Develop and maintain a finance and accounting handbook.
- Assist with monthly closing of financial records and posting
of month end information. - Support travelers in obtaining
petty cash as necessary and appropriate. - Assist with 1099
processing and other tax related matters.
- Serve as
primary accounting staff person, attend meetings, advise on rules,
compliance and revised processes, procedures, policies and reporting
requirements. - Provide leadership and guidance to the finance
team, fostering a collaborative and high-performance work environment. - Mentor and develop team members, ensuring their professional
growth and alignment with organizational goals.
Performs other duties as assigned .
Qualifications
- Bachelor’s degree
in accounting or related field required, Master’s degree preferred, or
equivalent experience in a related field. Certification or candidacy
for CPA, CGFM, or Certified Internal Auditor is a plus. - Minimum of ten (10) years progressive experience in
accounting. - Knowledge of GAAP and understanding of nonprofit
and/or federal accounting principles is required. - Experience
in developing and training policies and procedures. Ability to convey
complex concepts through simplified approaches and tools. - Knowledge of the financial management of U.S. government
funded programs, particularly USAID and the Department of State is a
plus. - Understanding and use of Treasury systems (e.g., SPS,
ITS, and TCIS) is a plus. - Demonstrated history of outstanding
leadership, financial stewardship, and impeccable customer service. - Strong communication (oral and written), including
cross-cultural, interpersonal skills; proven ability to deal with
counterparts from the lowest and highest political, social, cultural
and economic levels. - Ability to multi-task in the face of
changing dynamics, competing priorities and to think strategically,
and to effectively develop, communicate, and execute plans. - Excellent leadership skills with proven ability to lead and
motivate others, and to work as a team player.
- Advanced knowledge of Microsoft Office Suite (Word,
Excel, and Outlook), and databases and/or data management tools are
required.
- High level of attention to detail.
- Ability and willingness to travel domestically and
internationally if necessary.
CLOSING DATE OF
THIS ANNOUNCEMENT IS 04/29/24.
All
applicants must be US citizens to be considered for positions with
USIP.
All USIP contract and employee positions are
contingent upon the favorable completion of a suitability background
investigation.
HOW TO APPLY
To be
considered for this position, please submit a complete application
package consisting of:
1. Completed employment application
including titles, dates of hire and salary requirements.
2. Cover
letter
3. Resume
Only those applicants
that are selected for further discussions will be contacted.
No Phone Calls. Interviews will be scheduled by appointment
only.
USIP is an equal opportunity employer. USIP does not
discriminate in employment on the basis of race, color, religion, sex
(including pregnancy, gender identity, and sexual orientation),
national origin, political affiliation, marital status, disability,
genetic information (including family medical history), age,
membership in an employee organization, retaliation, parental status,
military service, or other non-merit-based factors.
