The Progress Center, Inc Looking for Finance Office Manager at Oxford, ME Full Time

Are you an Accountant looking to take the next step in your career in a safe way where you will still have the expertise of another finance leader to provide you with coaching and support as you learn and grow? Are you looking for a position that will increase your responsibility level within the field of accounting and give you the opportunity gain some supervisory experience?

Or perhaps the opposite is true, maybe you have been a finance leader and are looking for a position that will still utilize your skill set but allow for a better work life balance.

Maybe you just want to work for a progressive and local non profit that provides important services for the people who live in your community.

Whatever your goals may be, if you are a finance professional, perhaps The Progress Center has the right opportunity for you!

Position Summary: Under the direction of the Director of Finance and Operations, oversees the operations of the Finance Department by preparing monthly financials, supervising AP and AR staff members and function and assists in the preparation of budgets.

DUTIES:

Financial:

• With the Director of Operations and Finance, maintain general oversight of all agency funds, accounting practices and internal control.
  • Prepare financial statements and supporting schedules according to monthly close schedule
  • Facilitate and complete monthly close procedures
  • Documentation and monitoring of internal controls in accordance with GAAP
  • Review and analyze monthly, quarterly and annual financial reports with the Director of Operations and Finance
  • Ongoing maintenance of the General Ledger
• Accounts Payable/Accounts Receivable
  • Oversee AP and AR processes ensuring compliance with agency financial policies and procedures.
  • Work with the AP and AR specialist to facilitate compliance with agency financial policies and procedures
  • Oversee MaineCare billing and communicate with state agencies and subcontractors as necessary.
• Payroll:
  • Oversee the Payroll Process ensuring compliance with agency policies and procedures.
  • Review and maintain supervisee staff time (i.e. vacation, sick and personal days)
  • Ensure payroll accuracy in conjunction with the Accounts Payable and Payroll Specialist.
  • Ensure appropriate payroll allocation to the General Ledger accounts
• Reporting
  • Prepare monthly Financial reports for all program areas
  • Quarterly 941 reconciliations
  • Other financial reports
• Budgets
  • Assist the Director of Operations and Finance in the development of Annual Budgets
  • Assist program managers with monthly budget oversight.
  • Work with The Director of Operations and Finance to analyze trends with revenues and expenses
• Quality Assurance
  • Work with the auditors in all areas
  • Provide requested documentation
  • Review and ensure quality measures are met in conjunction with the Director and Quality Assurance Specialist.

Staff Supervision:

• Initiate and facilitate staff Supervisory meetings in coordination with Director.
• Participate in individual supervisions in coordination with Director.
• Participate is scheduled team meeting and facilitate outcomes with staff members.
• Write and conduct staff performance evaluations in coordination with Director.
• Provide support to Accounts Payable and Accounts Receivable Specialists.

General:

• Comply with all federal, state and local regulations as regards services for persons with developmental or intellectual disabilities or autism, including rights of recipients and mandatory reporting.
• Demonstrate respect and add value to the lives of those we support
• Fulfill all training requirements
• Participate as a member of the Team

Qualifications:

• Bachelor’s degree in Accounting/Finance with minimum of five years’ experience or equivalent in the field of accounting.
• Knowledge of government-funded program accounting procedures/requirements, multi-fund and non-profit accounting.
• Skills in operating and managing computer accounting, billing and payroll programs, e.g. QuickBooks. Deep understanding of Excel.

Abilities: This position requires the ability to function comfortably both independently and in a team environment, as well as the ability to communicate effectively with others. Proficiency with a variety of electronic software is required, Microsoft Office including Word & Excel, QuickBooks, billing software and other systems as needed.

Physical Demands: The physical demands described herein are those that must be met by an employee to successfully perform the essential functions of the job and include

potentially climbing stairs regularly, bending and stretching and demands associated with being seated and working on dual computer screens throughout the workday.

Mental Demands: Must be able to assume a range of responsibilities, follow directions, give direction and supervision, and conscientiously perform financial duties efficiently. Must communicate skillfully with Board members, staff and state agency representatives.

Safety: The Progress Center promotes a safe work environment. Employees must follow all safety policies and procedures to ensure an accident free workplace.

Confidentiality: The Progress Center employees may have access to or be required, as part of the duties of this job, to view, use, and/or be aware of certain Protected Health Information (PHI) or other facts about individuals that are of a highly personal and confidential nature. Employees must follow and adhere to all HIPAA and agency confidentiality and privacy policies and practices. Finance Department Employees are also required to follow additional confidentiality practices required by the department regarding billing, payroll and other information.

Work Environment: The Staff Accountant position is based in the 5 Fore Street, Oxford location. The position will be office based.

Job Performance Evaluation: The employee will be evaluated at least annually, but more often if performance warrants it. A 90-day review will also be conducted.

Employment Conditions: This is a full-time, exempt position with fringe benefits as outlined in the personnel policies. An initial background check will be completed to ensure the employee meets the standards set by the agency and random background checks will be conducted throughout employment to ensure continued integrity of the employee.