The Lawrence Community Shelter Looking for Director of Finance and Operations at Lawrence, KS Full Time

Director of Finance and Operations

Job Description

Overview:

The Director of Finance and Operations (DFO) oversees the fiscal and administrative operations of the Lawrence Community Shelter (LCS) including but not limited to maintaining operations and programs 24-hours a day, supervising operations staff, and achieving financial management goals to ensure the long-term fiscal stability of LCS and its programs.

Classification: Full-time, salaried exempt.

Salary: $49,000.00.

Reports To: Executive Director.

Supervises: Operations Manager.

Schedule:

• Monday-Friday, 8:00am-4:00pm.
• Please note, hours may need to be flexed to accommodate emergencies and to maintain a 40 hour per week schedule.
• Regularly scheduled team meetings, all-staff meetings, and training.

Benefits Include:

• Employee referral program ($50 bonus after 30-days of full-time employment and $100 bonus after 6-months of full-time employment).
• Health, dental, and vision insurance coverage (effective the 1stof the month after hire date).
• Basic life/AD&D insurance (100% employer paid).
• Employee assistance program (100% employer paid)
• Paid sick leave and vacation time (accrued immediately upon hire).
• Paid time off for 9 LCS-observed holidays.
• Paid development and training time to maintain professional certification(s) and license(s).

Essential Functions:

Facilities Management:

• Maintain a global maintenance list and schedule. Assign maintenance duties to staff, guests, or volunteers as required and necessary.
• Maintain an ongoing list of facility repair and maintenance needs
• Coordinate with necessary vendors to facilitate repairs and maintenance
• Develop and deliver an annual capital improvement budget and support the Board’s Capital Improvement Committee with regular updates on urgent maintenance needs and expenses.
• Monitor equipment and facilities on an ongoing basis.
• Support the Operations and Volunteer Managers and oversee warehouse operations and storage.
• Oversee a preventative maintenance program for the facility’s major infrastructure, including laundry and kitchen equipment, HVAC, plumbing and septic systems, and solar energy systems.
• Responsible for bed bug prevention, and the prevention or elimination of any other pest infestation.

Safety and Emergency Management:

• Monitor and maintain LCS’ security systems.
• Ensure that visitor procedures are maintained, and daily log procedures are followed.
• Conduct periodic inspections of the facility and grounds through periodic rounds or camera monitoring to ensure facility security.
• Schedule and conduct periodic fire drills and perform other safety duties as directed to ensure the safety of guests, including developing and implementing emergency management procedures.
• Develop and implement COVID-19 and other public health policies and procedures as needed.

Information Technology and Data Administration:

• Work with information technology (IT) and phone vendors to ensure working phones, internet, cameras, access control, and IT infrastructure.
• Serve as point person and data administrator for internal systems, including LCS’ Homeless Management Information System (HMIS) applications, Google Workspace, SwipeClock and TimeSimplicity (time and attendance and scheduling systems), and other systems necessary for day-to-day operations.
• Engage in quality assurance and quality management of program data, including maintenance and regular quality checks of data entered into LCS’ HMIS applications.
• Support the Director of Shelter Programs with the continued development of data tracking and systems.
• Ensure appropriate and accurate data collection of program metrics.

Financial Management:

• In partnership with the external accounting firm, oversee all financial, project/program, and grants accounting.
• Implement a robust contracts management and financial management/reporting system and ensure that contract/grants billing and reimbursement schedules are adhered to and that cash flow is steady in support of operational requirements.
• Provide real-time financial reporting and monitoring of fund accounting and grant budgets via Excel templates/spreadsheets on a regular basis; anticipate monthly financial reports from the external accounting firm; and reconcile internal reporting with their monthly statements.
• Complete account payables and account reconciliation and submit to the external accounting firm on a monthly basis.
• Monitor purchasing and supply ordering and adhere to monthly budgetary restrictions and to support cash flow.
• Work with the external accounting firm to produce accurate and current financial data to manage programs and facilities.

Staff Supervision:

• Supervise and support the Operations Manager.
• Provide regular and meaningful feedback to direct reports.
• Assist the Leadership Team as needed to maintain efficient and effective departments and programs.

Other Duties as Assigned.

Qualifications:

• A bachelor’s degree in accounting, business administration, or finance is required. A master’s degree or CPA designation is preferred.
• At least five (5) years of experience in financial management is required. Five (5) years of financial management experience in a community-based social services agency serving marginalized populations (i.e., the economically disadvantaged; racial and ethnic minorities; the uninsured, low-income children; the elderly; the homeless; those with human immunodeficiency virus (HIV); those with other chronic health conditions, including severe mental illness and substance abuse disorders; individuals with physical or developmental disabilities; veterans; and those who identify as LGBTQ) is preferred.
• Ability to effectively communicate with others, both orally and in writing.
• Maintain professional standards of performance, demeanor, and appearance at all times.
• Act with honesty and integrity in all aspects of LCS’ business.
• Actively create and maintain a culturally sensitive, trauma-informed, and appropriate environment through communication and interaction that demonstrates respect for diversity while promoting the philosophy of trauma-informed care in interactions with clients, staff, volunteers, and external stakeholders.
• Must have a valid driver’s license and meet LCS’ auto insurance requirements.

Physical Requirements:

The physical requirements described below are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

• The ability to safely operate a motor vehicle to transport oneself, others, and program supplies as necessary.
• The physical ability to travel to assigned locations, stand, stoop, bend, reach, pull, push, lift, grasp, climb, talk, see, hear, and perform basic and light home maintenance activities, and operate office equipment.
• The physical ability to move and lift light objects up to 30 pounds such as mail, supplies, files, and equipment.
• The ability to operate office equipment requiring continuous or repetitive hand/arm movements.
• The ability to remain in a sitting position for extended periods of time.

COVID-19 Precautions:

• All staff are required to be fully vaccinated and receive a booster when eligible.
• All staff, guests, volunteers, and community service providers are required to wear masks and socially distance inside of the building.
• LCS regularly sanitizes all high-traffic and communal spaces inside the building.

Equal Employment Opportunity:

LCS shall seek to ensure and provide equal opportunity for all persons seeking employment without regard to race, age, color, religion, gender, marital status, sexual orientation, military status, national origin, disability, or any other characteristic as established by law.

Job Type: Full-time

Pay: $49,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Physical Setting:

• Office

Schedule:

• Monday to Friday

COVID-19 considerations:
All staff are required to be fully vaccinated and boosted when eligible.
All staff and guests are required to wear masks inside of the building.
LCS regularly sanitizes all high-traffic and communal spaces inside the building.

Application Question(s):

• Are you fully vaccinated against COVID-19 or willing to become fully vaccinated (including boosters when eligible)?

Education:

• Bachelor’s (Required)

Experience:

• financial management: 5 years (Required)

License/Certification:

• driver’s license (Required)

Work Location: One location