The Lancet Looking for finance manager at Seattle Full Time

Description

FINANCE MANAGER

Req #:213462Department:DEPARTMENT OF ELECTRICAL AND COMPUTER ENGINEERINGJob Location: Seattle Campus Posting Date:10/11/2022 Closing Info:Open Until Filled Salary: $5,589 – $7,500 per month Other Compensation: Shift:First Shift Notes:As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The Department of Electrical and Computer Engineering has an outstanding opportunity for a Manager of Program Operations Finance Manager.

This individual will be responsible for administration and oversight of the day-to-day financial operations for the Department of Electrical and Computer Engineering. Responsibilities include the oversight, coordination, planning, development and implementation of all departmental post-award and financial management activities. The Finance Manager is responsible for continued financial health of the ECE department as well as problem solving, prioritizing and multi-tasking of assignments, requests and deadlines. The role is fairly fast-paced and often requires responding to deadlines with short lead times.

DUTIES AND RESPONSIBILITIES

Post-award and Financial Management (40%):

Independently manage and administer complex budgets (state, federal, university/industry cooperative, industry contracts, subcontracts) ensuring that all transactions are allowable, allocable and reasonable.

Prepare monthly budget s utilizing multiple financial and record keeping systems to perform analyses of sponsored projects, forecast future needs/expenditures, and communicate status and progress to principal investigators.

Responsible for the management of complex faculty salary distributions.

Review Faculty Effort Certification s for faculty members.

Track faculty cost sharing to assuring cost sharing obligations made in proposals are recorded properly.

Independently develop and compose fiscal s for leadership, sponsors and subcontractors.

Collaborate with departments pre-award team to adequately support research administration.

Fiscal Management (25%):

Oversee coordination of all travel, travel reimbursement, and procurement responsibilities, including large equipment purchases and ProCard.

Initiate journal vouchers and reverse expenditures. Review and approve daily financial transactions related to assigned budgets.

Establish and maintain account management procedures including preparation and/or approval of monthly budget s and reconciliation of expenditure documents with UW accounting s and relevant grant award requirements.

Manage software supporting fiscal process transaction such as UW Connect, DASH, and PurchasePath.

Monitor compliance with federal, state, sponsor, and ECE fiscal management guidelines and participate in audits.

Coordinate cash management, gift processing, and fellowship/scholarship disbursement.

Team Leadership and Management (25%):

Supervise, coach, and mentor post-award Budget/Fiscal Analysts and Fiscal Specialists.

Day to day strategic oversight and responsible for setting work schedules and performance expectations for team members.

Take or recommend corrective (disciplinary) action when needed. Ensure compliance requirements are met.

Use Lean approach to drive continuous process improvement, providing clear expectations and encouraging an engaged workforce to make effective changes.

Collaborate closely with Preaward Manager as part of leadership team supporting research administration for department.

Process Improvement and Projects (10%):

Create, lead, and participate in departmental process improvement projects. Aid in development of lean culture.

Measure and all cost savings and increase efficiency in departmental processes.

Participate and lead work groups to evaluate and implement continuous improvement and application of lean methodology for rapid improvement.

Provide strategic and sustainable lean direction and implementation.

Manage and increase teamwork across all improvement efforts, training and building team skills where appropriate for successful implementation of Lean.

Establish collaborative working relationships with stakeholders to ensure effective communication.

Provide strategic advice/guidance to department leadership.

Other duties as assigned by Administrator and Chair.

LEAD RESPONSIBILITIES
Supervising department research management/finance team, managing department/administrative budgets.

SUPERVISORY RESPONSIBILITIES
2-3 Budget/Fiscal Analysts, 2-3 Fiscal Specialists

MINIMUM REQUIREMENTS

Bachelor’s Degree in Business/Finance

3 – 4 years of work experience

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

ADDITIONAL REQUIREMENTS

Experience in finance and administration

Experience with budget and planning

Supervisory experience

DESIRED QUALIFICATIONS

Finance experience in higher education

Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your “My Jobs” page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or

COVID-19 VACCINATION REQUIREMENT

Employees of the University of Washington are required to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.

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