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Job Description Essential Duties and Responsibilities:
- Scanning and digitally filing invoices and invoice support
- Sorts incoming mail and delivers to appropriate department or individual, processes outgoing mail.
- Distributing employee checks
- Gathering and tracking employee timecards
- Calculating employee hours on timecards
- Reviewing daily driver logs, times cards and freight tickets to ensure data is captured and reported accurately.
- Correcting and modifying inaccurate files and records
- Records all dispatched calls, deliveries and pickups in software to maintain record database and track deliveries.
- Gathering back up and support for AP
- Filing, mailing, answering phones, and other duties as needed
- Communicates with AP, AR, Shop, HR and other departments.
Physical and Environmental Conditions:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 10 pounds at times.
Minimum Qualifications and Experience:
- Data entry and word processing skills
- Self-motivated and self-directed
- Accurate and precise attention to detail
- Strong written and verbal communication skills
- Excellent time management skills; able to prioritize
- Strong aptitude for numbers, spreadsheets, and financial reports
- Able to use 10-key by touch, with accurate data entry, and handle high volumes of daily data/information
- One year of data entry experience
- Excellent computer skills; experience in accounting software, Microsoft Office Suite
- Ability to multitask
