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Position Details
Position Information
Recruitment/Posting Title Accounting Assistant II, AP
Job Category Staff & Executive – Finance/Accounting/Purchasing
Department University Procurement
Overview
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. Ranked in 2022 by Forbes as a top 100 best large employer in America, Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
University Finance and Administration ( UFA ) advances Rutgers’ strategic priorities through the management of all central financial, administrative, and student information systems and processes. We supply the university’s financial community the professional guidance, services, tools, and information needed to make the informed decisions that contribute to Rutgers’ standing as an academic, health, and research powerhouse. We are deeply committed to our guiding principles and the core values that are critical for the long-term strategic growth of our division and the university. For more information, please visit https://finance.rutgers.edu/.
Posting Summary
Rutgers, The State University of New Jersey is seeking an Accounting Assistant II, AP for University Procurement Services. Reporting to an Accounts Payable (AP) Expeditor, this position serves as an AP Processor and is responsible for processing a portion of the University’s Purchase Order related invoice obligations totaling over 350,000 invoices annually for entry into the University’s financial system and ultimate payment from Oracle to the appropriate Supplier.
Among the key duties of this position are the following:
- Accurately and independently processes all Purchase Order invoices for payment by matching individual invoice lines to on-line Purchase Order lines using an automated Accounts Payable Interface System.
- Analyzes duplicate exception invoices that import into the Digital Mailroom
- Reviews details to ensure that invoices represents the actual goods or services ordered.
- Independently addresses issues with end-users and engages with Category Analysts and others in University Procurement Services on a daily basis related to invoice processing.
- Advises supervisors of issues that may result in any service interruptions.
- Ensures accurate records and comments in Marketplace regarding invoice and PO issues when appropriate, and maintains clear and accurate documentation of all correspondence and follow-up as needed.
- Reviews invoices for sales tax and adjust for exemption if appropriate.
- Conducts research on payment information in university systems such as Marketplace and Oracle Financials.
- Provides exceptional, timely and effective customer service.
- Engages with suppliers and staff at all levels of the university, serving as a direct resource.
- Reviews Purchase Order balances and ensures Units supplement orders as needed.
- Requests remit-to address updates from Supplier Maintenance as needed.
- Alerts supervisors to problems with invoices, Suppliers, or Units as required.
- Performs other related duties as assigned.
Position Status Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.
FLSA Nonexempt
Grade 03
Position Salary
Annual Minimum Salary 44831.000
Annual Mid Range Salary 55743.000
Annual Maximum Salary 66655.000
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment Staff – 12 month
Position Pension Eligibility ABP
Qualifications
Minimum Education and Experience
- Bachelor’s degree, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
- Good communication skills and computer literacy.
- Must have good interpersonal, organizational, math and analytical skills.
- Must be able to provide exceptional customer service.
Preferred Qualifications
- Knowledge of Rutgers University system applications such as Cornerstone, Jaggaer, and Oracle Financials.
Equipment Utilized
Physical Demands and Work Environment
Special Conditions
- During peak periods, time off may be limited, and overtime may be required, as needed.
Posting Details
Posting Number 23ST2013
Posting Open Date 08/02/2023
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus Off Campus
City Piscataway
State NJ
Location Details
33 Knightsbridge Rd.
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees (https://policies.rutgers.edu/60-1-35-currentpdf) , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals (https://policies.rutgers.edu/sites/default/files/100-3-1-current.pdf) , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement
Supplemental Questions
