Pharmer’s Market Looking for Accounting Assistant at Salem, OR Full Time

We are one of Oregon’s cannabis distribution companies. We partner with producers and processors in the state to supply dispensaries with quality cannabis products. Our success is due in large part to the strength of the team we’ve built. We’re incredibly passionate about what we do, and our team is a reflection of our high standards for success.

Job Summary

The Accounting Assistant at Pharmer’s Market plays a pivotal role in ensuring the seamless financial operations and administrative functions of our organization. This multifaceted position involves meticulous documentation management in QuickBooks, handling cash-on-hand controls, and processing various accounting transactions. The role extends to providing crucial support to the accounting team, addressing discrepancies, and managing consignment activities.

Additionally, the position involves administrative responsibilities, such as collecting and recording transactions, coordinating Smart Safe operations, and serving as a key contact for both internal and external stakeholders. The Accounting Assistant will also contribute to general administrative tasks, including mail distribution and hotel accommodations coordination.

Responsibilities

Documentation Management: Ensure accurate recording of all financial transactions in QuickBooks Online (QBO). Maintain organized and updated documentation for financial records.

Cash Management: Implement and maintain controls for cash-on-hand, recording and managing the facility’s cash-on-hand log. Coordinate and process wholesale farm payment pickups.

Accounts Payable and Receivable: Process all accounting transactions, including accounts payable and receivable. Enter and pay Purchase Orders (POs) upon approval. Create credit memos and handle consignment management, preparing reports and organizing payouts.

Reconciliation and Discrepancy Resolution: Research and resolve accounting discrepancies. Identify business needs to ensure compliance with reporting requirements. Support the accounting team in various reconciliation tasks.

Documentation Handling: Collect invoices and receipts from the Sales Team and record transactions. Scan invoices and Smart Safe receipts upon payment receipt and save in the shared drive.

Communication and Coordination: Serve as the point of contact for Brands and customers. Facilitate/reserve hotel accommodations for delivery drivers and sales representatives according to accounting guidelines. Coordinate and process deposit pickups and maintenance for Smart Safe operations.

Team Support: Support the accounting team in daily tasks and projects. Create and distribute payout summaries for consigned farms.

General Administrative Tasks: Check warehouse mail and distribute it appropriately.

Qualifications

• Bachelor’s Degree in Accounting, Business, or other related degree
• 0-2 years of Accounting experience
• Working knowledge of QuickBooks & spreadsheet software
• Proven ability to handle multiple projects simultaneously
• High attention to detail
• Strong understanding of federal, state, and local tax regulations
• Ability to pass a criminal background check

Pharmer’s Market is an Equal Opportunity Employer and all applicants will be considered without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

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