Patio Systems Looking for Office & Finance Manager at Lewes, DE, United States Full Time

Job Description

Patio SystemsJob Title: Office & Finance ManagerReports to: General ManagerFLSA Classification: ExemptDate: May 20, 2022_____________________________________________________________________Position SummaryThe Office & Finance Manager is responsible for the day-to-day financial operation of the company that includes cash management, accounts receivable and payable, general ledger accounting, all financial reporting and payroll processing. Additionally, this position is responsible for all Human Resources administrative duties e.g., new hire on-boarding, policy updates and any HR updates. This position also manages all state & federal government reporting and insurance activity.Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Responsible for monthly reconciliation of all detail general ledger accounts: accounts receivable, accounts payable, inventory accounts and cash management.
• Prepare detailed reporting and analysis of all revenue and expenditures.
• Reconciles bank statement and deposits for all accounts.
• Represent company as the primary liaison with banks, state agencies, and vendor representatives as needed.
• Handle all insurance claims, workers’ compensation and general liability. Meet with insurance auditor to ensure all sub-contractor insurance and licensing is on file and current and that all employee salaries are posted to correct workers’ compensation codes.
• Prepare and process weekly company payroll. Ensure all tax information is filed appropriately and paid timely.
• Coordinate all Human Resource administrative activities to include, but not limited to, hiring and on-boarding procedures, tracking probation period dates, employee handbook and policy application and provide general HR oversight.
• Work with the production department to create digital entry and tracking of customer database, coordinate timely follow-up of invoices upon job completion.
• Meet annually with safety inspector to review and correct any and all workplace safety violations/hazards.
• Assist with general administrative duties such as: demonstrating products to customers, answering phones, sorting, and distributing mail, scheduling sales appointments, order uniforms and office supplies as needed.
• Routinely handle confidential information and explains policies as needed.
• Sales Commission management – maintain tracking spreadsheet on a daily basis.

Competencies Attention to DetailPlanning and Organization SkillsExcellent JudgementDecision MakingCritical ThinkingFlexibilityExcellent Communication SkillsStrong Understanding of ConfidentialityPersonal EffectivenessCredibilitySupervisory Responsibility The following positions report to or collaborates with the Office & Finance Manager primarily for administrative direction and support1. Reception/ Sales Assistant2. The Office and Finance Manager works in a collaborative manner with the Project and Service Coordinators and Production Manager.Position Type This is a full-time position. Hours and days of work are Monday thru Friday 8:00 a.m.to 4:30 p.m. Occasional Saturdays 10:00 a.m. to 2:00 p.m. as needed.Required Education and Experience High School diploma requiredThree (3) to five (5) years administrative experienceThree (3) to five (5) years related accounting and financial management experienceAdvanced bookkeeping experience and advanced Quickbooks experience of at least 3-5 yearsPreferred Education and ExperienceCollege Degree or equivalent work experienceKnowledge of Human Resources policies and proceduresWorking knowledge of the construction industry is a positiveWork Environment Job operates in a professional office environment. The role routinely uses standard office equipment such as: computers, phones, photocopier, filing cabinet, fax machine, calculator, digital resources. Ten key capability is beneficial.Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk, use hands to finger, handle or feel and reach with hands and arms.Specific vision abilities required by this job include: close vision, distance vision, color vision, depth perception and ability to adjust focus.Other dutiesThis job description is not an all-inclusive comprehensive list of job duties or responsibilities that are required for this job. Duties and responsibilities may change at any time with or without notice.Job Type: Full-timePay: $55,000.00 – $60,000.00 per yearBenefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Physical Setting:

• Office

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Lewes, DE 19958: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Accounting: 3 years (Required)

Work Location: One location