NSC Looking for Finance and Accounting Coordinator at Philadelphia, Missouri, United States Full Time

Organizational Background

For 100 years Nationalities Service Center (NSC) has welcomed people
from around the globe who seek refuge, hope, and opportunity in the
Greater Philadelphia area. Our mission is to empower immigrants and
refugees to thrive in our communities and pursue a just future. NSC
delivers a 360° client experience from early pathways to stability
toward long-term economic mobility. Our comprehensive and integrated
services include housing and community resettlement for refugees,
asylees, and victims of trafficking/torture; English language classes;
legal protections and remedies; health and wellness; job readiness
training and employment placement.  Each year NSC serves approximately
5,000 individuals from over 110 countries. 

As a 501(c)(3),
NSC currently has 100+ full-time and part-time employees. Our revenue
mix includes public grants and contracts, foundation grants,
individual donations, fees for service, corporate sponsorships, and
earned revenue. Headquartered in Center City, Philadelphia, PA, we are
currently operating a hybrid remote office schedule. 

Position Summary

Reporting to the Director
of Finance and Accounting, the Finance and Accounting Coordinator
supports the Management Team with NSC’s finance functions, fiscal
policies, and financial management pertaining to grant compliance.
Under the direction of the Director of Finance and Accounting and
Executive Director, the Finance and Accounting Coordinator will manage
and support the following areas: accounts receivable, accounts
payable, general ledger, audits, financial reporting, and budgeting.

Essential Functions

1. Finance and
Accounting Coordinator is responsible for providing daily accounting
and finance support to a growing portfolio of program-funded projects.

2. Primary areas of responsibility include but are not limited
to, assistance with month-end close, accounts receivable, accounts
payable, financial requests, billing, balance sheet reconciliations,
and financial reporting.

3. The Finance and Accounting
Coordinator will review for appropriateness financial request
invoices, ensure proper approval, and support with reconciliation as
needed.

4. Reconcile credit card transactions while ensuring
credit card usage complies with policies.

5. Collaborate with
the Director of Finance and Accounting in performing internal audits
of NSC’s programs to ensure financial grant compliance, fiscal
responsibility, and audit preparedness.

6. Assist with annual
and unscheduled external audits by ensuring accurate financial records
such as receipts, invoices, credit card transaction histories, and all
other financial documents are reviewed and readily available.

7. Maintain a petty cash ledger and manage associated policies
to ensure accurate bookkeeping, safe cash-handling practices, and
organizational compliance.

8. Assist the Director of Finance
and Accounting in creating cash flow projections, expense reports,
revenue forecasts, and all other relevant fiscal reports.

9.
Coding of all incoming payments to accounts receivable in associated
Excel spreadsheets.

10. Maintain a schedule that reflects
accurate outstanding Accounts Receivable.

11. Contact vendors
and grantors to collect overdue payments for accounts receivable.

12. Supports development and/or updates of relevant policies,
procedures, and manuals.

13. Drafts policies and procedures
for department and/or division to help assure clarity in department
and/or divisional practices and adequate internal controls.

Non-Essential Functions

1. Adheres to NSC’s security guidelines and ensures the
appropriate handling of sensitive information.

2. Facilitates
and attends relevant staff meetings to promote communication and
execution of goals.

3. Completes special projects specific to
the function of the department or as needed for the department as
directed by the Supervisor.

4. Other duties as assigned within
the scope of position expectation.

Knowledge, Skills, and Abilities

•
Basic understanding of NSC’s mission, vision, values, programs and
services and business plan.

• Knowledge of GAAP and accounting
procedures.

• Proficiency in Microsoft Office, specifically in
Excel and Word.

• Possesses strong interpersonal skills as
demonstrated by compassionate, courteous, cordial, cooperative, and
professional interaction with diverse groups of co-workers,

external business partners, and the community.

•
Ability to operate a computer and use a variety of common software
programs including Zoom, spreadsheets, and customized databases.

• Adheres to all NSC and departmental policies and procedures.

• Strong written and verbal communication skills and
effectively communicate with individuals and groups.

• Ability
to effectively manage projects through delegation of responsibilities,
communicating objectives, setting goals, driving results, and
coordination.

• Ability to effectively present topics and
information and promote understanding to individuals and groups.

• Ability to work in a team structure – demonstrating ability
to collaborate and contribute to the team’s work.

Education and Experience 

Minimum
Experience: 3+ years of accounting and/or financial reporting.
Experience working with federal

grants and/or not-for-profit
environment a plus.

Minimum Education: BA/BS degree from an
accredited college or university in Accounting, Finance, or

related field of study.

Physical
Demands

The physical demands described here are
representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to
perform essential functions.

1. The employee must occasionally
lift and/or move up to 25 pounds.

2. Operate related office
equipment and use necessary tools.

Work
Environment

The work environment characteristics
described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with
disabilities to perform essential functions.

1.
The noise level in the work environment is usually moderate.

3. Position may require occasional trips to attend conferences
seminars, and meetings.

4. Certain visits or work-related
appointments might be scheduled outside of traditional work hours as
necessary.

Nothing in this position
description restricts management’s right to assign or reassign duties
and  responsibilities to this job at any
time.

LOCATION AND
HOURS:  This is a full-time, in-person position based in our
Philadelphia office with the potential for hybrid work as team needs
allow. Our regular hours are Monday to Friday, 9:00 am to 5:00 pm, and
this position requires working occasional evenings and weekends. We
have COVID-19 safety protocols in place, and we revisit and update
them in accordance with city, state, and federal guidelines.

COMPENSATION: The salary range is $50,000 to
$55,000 commensurate with experience. The benefits package includes
generous vacation and sick leave; paid sabbatical leave; summer hours;
77% employer-paid health, dental, and vision coverage; short-term
disability, long-term disability, and life insurance, 403(b) with an
employer match.