Northway Health and Rehab Looking for Financial Specialist Assistant – Payroll at Alabama Full Time

Under direction and supervision of the Financial Specialist to perform successful and timely completion of payroll and personnel functions, receptionist duties as assigned and other miscellaneous business office duties.

Qualifications

• At least 2 year Business Related Associates Degree preferred. 3-5 years of experience considered in lieu of degree
• 3-5 years of accounting and/or payroll experience required
• High School Diploma or equivalent required
• Must have demonstrated knowledge of payroll systems and procedures and general accounting principles and bookkeeping
• Ability to effectively and harmoniously interact with visitors and staff at all levels; promotes teamwork and demonstrates professionalism
• Ability to work and produce effectively under pressure
• Strong numerical and problem solving skills
• Knowledge of federal and state payroll regulations and requirements
• Must have patience, tact, enthusiasm, and positive attitude toward the elderly and disabled
• Strong organization skills including the ability to prioritize and manage tasks in a dynamic environment
• Must be capable of maintaining regular attendance

Essential Job Functions

Administrative Duties:

1. Work closely with the Financial Specialist to ensure smooth operations of all payroll, finance and business office functions.
2. Participates in the development and successful implementation of plan(s) of improvement as indicated, recommended and/or required by Administrator, Financial Specialists, Financial Specialist Consultants, Internal Auditor, or any other corporate or regulatory compliance consultant. Communicates progress toward goals and ongoing obstacles to Financial Specialist, Administrator and facility management team, verbally and/or in writing or as dictated.
3. Answers telephone in a professional manner, receives and delivers messages.
4. Handles correspondence, performs typing, filing, copy work and other clerical duties.
5. Greets visitors and refers to appropriate individuals.
6. Acts as a liaison regarding employee paperwork and other payroll related issues with the Benefits, Human Resources, and Accounting Departments to streamline processes
7. Generate administrative reports on time and attendance as directed.
8. Completes or forwards to NHS Management, LLC various forms for employees needing personnel information per policy.
9. Sorts facility mail and distributes to appropriate individuals.
10. Completes weekly and monthly reports.
11. Maintains confidentiality of all files, records and business transactions.

Payroll Duties:

1. Maintains accurate payroll information by collecting, calculating, and entering data per policy.
2. Provide payroll information by answering questions and requests as appropriate.
3. Maintains employee confidence and protects payroll operations by keeping information confidential
4. Complete facility payroll in a timely and accurate manner including printing timesheets, making payroll changes per policy, inputting time and pay information per policy and closing payroll to NHS Management, LLC Payroll Department.
5. Obtain all appropriate approvals when processing payroll maintaining including following all policies and restrictions in making edits and changes to the payroll.
6. Management of Employee not paid report
7. Management of Full Time Hours Audit

Applicant/New Hire/OnBoarding Duties:

1. Instructs walk-in applicants on the proper way to apply for a position at the facility by referring each to the facility careers website.
2. Assist as needed or as relief to screen applicant, receive on-line resumes, phone screen and facilitate information for offer letters to human resources.
3. Onboard applicants in a timely and efficient manner including the completion of pre-employment checks per policy to include: background check, drug screen, abuse registry check, OIG, and any state specific pre-employment check requirements. Ensure onboard process complete and overall eligible for hire before employment offers are extended. Communicate timely to hiring manager responsible.
4. Conduct WOTC (Work Opportunity Tax Credit) calls day 1 of employment.
5. Process paperwork for new employees and enter employee information into the payroll system
6. Complete paper I-9 and E-verify for new employees
7. Distribute and communicate Benefits packets to new hires and eligible employees in a timely manner.
8. Ensures completion of new hire paperwork and audits files for completion using new hire checklist
9. Time clock enrollment of new employees, troubleshooting with I.S. dept and training on time clock usage
10. May assist in general orientation process ie: set-up for required on line training, etc.

Human Resources Duties:

1. Maintains personnel files:

1. 1. Files documents that are required to be in the personnel file.
   2. Maintain personnel file in locked cabinets, secure at all times.
   3. Ensure access to personnel file only as directed by the Administrator and approved entities.
2. Provide customer service to staff related to questions on payroll procedures, time clock, benefits documents, and personal data changes. Forward as required to NHS Management, LLC requests for wage and employment verifications on behalf of staff.

Workers Compensation, OSHA Reporting and Leave Management:

1. Completes Worker’s Compensation reports and files with the appropriate agencies in a timely manner.
2. Completes OSHA (Job related injury) Log per regulations.
3. Tracks leave usage and administers leave management collaborating with the Department Manager and Administrator.
4. Tracks transitional (temporary light duty) assignments in leave management or as directed by Human Resources policy and procedures.

We offer the following benefits for you and your family:

• Competitive Wages
• Blue Cross Blue Shield Health Insurance
• Dental Insurance
• Life Insurance
• Vision Insurance
• 401K with company match
• Paid Holidays
• Paid Vacation

EOE

Equal Employment