Northern Middlesex Council of Governments Hiring for Finance and Benefits Manager Job at Lowell, MA Full Time

Duties and Responsibilities:

Essential Functions: The Finance and Benefits Manager reports to the Executive Director and is responsible for all accounting and financial reporting and related activities related to the Council’s operations. The employee is responsible for ensuring that all procurement, payroll, invoicing, disbursements, and reporting are conducted in accordance with accepted accounting practices and are compliant with all state and federal regulations. Overall responsibilities include accounts payable and receivable, budget preparation, payroll, and maintaining records of revenues and expenditures. The Finance and Benefits Manager is also responsible for the preparation of warrants and financial reports, analysis of cash flow and projections, and assisting staff with contract management activities, including invoicing. The Finance and Benefits Manager oversees the Council’s cost allocation plan, maintains appropriate cost allocation controls, and prepares the annual Schedule of Expenditures of Federal Awards (SEFA) The SEFA is prepared to determine if the agency meets the threshold for a Single Audit. Further the Finance and Benefits Manager prepares all documentation needed for the annual audit, in full compliance with state and federal regulations and requirements. The Finance and Benefits Manager also works closely with the auditor to ensure the accuracy of the audit. The Finance and Benefits Manager also assists with all administrative and financial tasks for onboarding new employees, and provides assistance with benefits for existing employees and retirees.

In this position the successful candidate must have the ability to perform the following tasks:

• Reconciliation of all bank accounts and account transfers
• Maintenance of a chart of accounts, all journals and the general ledger
• Prepare month end closings, including production of a monthly balance sheet, month end financial statements, and project revenue/expense reports
• Perform all functions related to the fiscal year end close, including reconciliation of allocated costs, labor costs and payroll, analysis of accounts, and adjustment of entries
• Track employee leave time (vacation, sick, holiday)
• Verify timesheets including hours, leave time and project codes
• Prepare and process all disbursements, and maintain an accounts payable listing and up-to-date vendor listing
• Prepare monthly and quarterly invoices
• Prepare accounts receivable spreadsheet, and track contract funds earned and received
• Prepare and maintain up-to-date employee profiles
• Maintain fixed assets inventory
• Assist in preparing contract documents and program budgets for grant applications
• Process new hires and employee retirements, resignations or terminations
• Provide data to actuarial firm to calculate NMCOG’s Other Post Employment Benefits (OPEB) liability
• Provide project managers with bi-weekly financial status reports for each contract and grant program
• Administer and manage all insurance policies for NMCOG and its employees
• Prepare monthly tax, deferred compensation and state retirement system payments and reports
• Prepare quarterly tax payments and reports
• Process W-2 and 1099 forms
• In consultation with the Executive Director and auditor, periodically evaluate internal control and accounting procedures to ensure consistency with generally accepted accounting practices
• Update and maintain the GMS accounting system, as needed
• Perform other related duties as required

Required Skills:

· Strong written and oral communication skills

· Strong analytical and problem solving skills

· Ability to carry out verbal and written instructions

· Professionalism, tact and diplomacy required

· Time management and organizational skills, and an ability to multi-task

· Computer proficiency in the use Microsoft Office (Word and Excel)

· Proficient with accounting and financial management software

Minimum Qualifications:

Education and Experience

· Bachelor’s degree in Accounting, Finance or a related field, with at least five years of progressively responsible finance or accounting experience, preferably in the public sector

· Expert knowledge of financial and budget management, and all related accounting standards, as well as knowledge of state and federal regulations, laws and requirements

· Working knowledge of payroll processing, financial data analysis, and management of complex financial recordkeeping systems

· Knowledge of Massachusetts state and federal labor laws

· Human Resource policies and regulations

· High level of skill in utilizing computerized accounting systems, such as GMS

· Ability to maintain a positive working relationship with staff, vendors, the local communities, and the Council

Salary Range (32 hours): $75,000-$90,000, depending on qualifications.

NMCOG offers excellent Massachusetts state employee benefits and a flexible, hybrid work environment. NMCOG is an Equal Opportunity and Affirmative Action Employer.

Job Type: Full-time

Pay: $75,000.00 – $90,000.00 per year

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Ability to commute/relocate:

• Lowell, MA 01852: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location