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Position Information
Position Title Accounting Technician Position Number Salary Range $, – $, Hires at Minimum Position Type Classified Staff
Department Information
Ending Effective Date of Temporary Employment Department Controller’s Office
Job Duties
Responsibility / Duty
Prepare invoices on all Grants for reimbursement by granting authorities, making sure invoices are prepared in accordance with each individual grant’s guidelines
Responsible for all other expenditure reports and support documentation required by granting authorities Payments (checks) received must be matched with corresponding invoices, pulled from invoice files, and presented to Fee Collection cashier
Payments received via (ACH / Wire) our bank statements are verified Proper documentation is given to the Accounting Data Coordinator to draw down the funds
A Direct Cash Receipt entry is made to post payment to the appropriate fund in the Banner Financial System
Calculate indirect cost for grants based on the approved indirect cost rate for each individual grant Preparation of the proper indirect cost journal entries on monthly and quarterly basis according to grant regulations
Verify all accounts with indirect cost on a monthly basis that the indirect cost was calculated deducted correctly
Approval of electronic requisitions for agency, grant and restricted funds Verify that the correct FOAP is used on the requisition, that adequate funds are available, and that items being purchased are allowed by granting agency and University
Verify funding for Professional Service Contracts, and other miscellaneous charges to agency, grant and restricted funds
Maintain copies of backup documentation for each agency, grant and restricted fund as needed in separate and individual folders
Work in conjunction with the Supervisor of Payroll and Grants to run biweekly Payroll Check Cycles using Evisions Intellecheck
Submit Positive Pay file using Capital One Treasury Optimizer website Address any emails from Capital One in reference to Notification of Positive Pay Exceptions with the Payroll account
Produce Labor Distribution reports using the Banner Finance system after each payroll (Academic, Biweekly, and Student) Review and verify all agency, grant and restricted funds for any discrepancies
Reports are then filed into each fund’s corresponding folder to be used when invoicing
Verify funding and accuracy of all Professional Service Contracts before fully approved by the University Encumber all Professional Service Contracts in the Banner Financial system to the appropriate fund
Receive memos from Faculty and / or Staff for authorization of Professional Service Contract payments, and grant stipends payments
Process Check requests and Credit Memos (such as Teacher Retirement contributions, Non-Resident Alien contributions and indebtedness) on appropriate forms for payment by Accounts Payable department
Verify payments for accuracy once check cycles have been processed
Acquire proper information and forms required to set up new agency, grant and restricted funds Compile this information on the proper forms in order for the Accounting Data Coordinator to assign a fund number
Send new fund information, and changes to existing funds, via electronic mail to the necessary departments and personnel on campus
Set up files on all new agency, grant and restricted funds, and file in numerical order Provide a listing of grant end dates to Accounts Payable and Purchasing
Confer with university personnel serving as Principal Investigators for grant funds, and the various granting agencies, in order to receive approved grant budgets
Set up approved budgets in the Banner computer system with the correct revenue and account codes Receive documentation from the Principal Investigator and / or the granting agency to revise the approved budgets, enter revisions into the Banner computer system
Percentage Of Time Responsibility / Duty
Assist Faculty and / or Staff with answers to the Banner system Provide fund interpretations on various screens, as it may pertain to their particular fund
Access Banner ePrint to obtain various reports that may be needed
Assist the Supervisor of Payroll and Grants in verifying grant proposals and budgets, and notify the Vice President for Finance & Administration of any cash or in-kind matches that the university will incur
At the beginning of each month, review agency and restricted Monthly Reports generated by the Assistant Controller for Accounting & Payroll
Responsible for manually entering monthly revenue generated by each fund into the Banner Finance system Reports are then filed into each appropriate agency or restricted folder
Provide requested documents to the Internal Auditor, State Auditor, and / or Federal Auditor as it relates to any agency, grant or restricted fund for the University
Percentage Of Time Responsibility / Duty
Assist Supervisor of Payroll and Grants in maintaining Professional Service Contract files, and with the preparation of reporting ‘s to the IRS
Assist individuals with answers to questions regarding information
Operate various office equipment in the performance of assigned duties Confer with the general public, employees, and students to obtain routing information and answer routine questions
Collect information regarding checks for the purpose of stop payments and cancellations
Cashier and other duties as needed in the Fee Collection Center during registration periods or as needed Also assist in any -T mail outs the Fee Collection Center may have
Also responsible for other duties as may be assigned
Percentage Of Time
Posting Detail Information
Minimum Experience Required
MINIMUM QUALIFICATIONS :
Three years of experience in bookkeeping, accounting, payroll, or numerical computation
College training will substitute for the required experience on the basis of thirty semester hours for one year of experience
An Associate Degree in Accounting, Accounting Technology, or Business from an accredited college or university will substitute for two years of the required experience
Training in a vocational-technical school or military school in Accounting, Accounting Technology, or Business will substitute for up to one year of required experience on the basis of one month of training for one month of experience
NOTE :
Any college hours or degree must be from an accredited college or university
Minimum Education Required Minimum Licenses Required Other Minimum Requirements
Applicants must complete the application in its entirety with an electronic signature and date
Resumes will not be accepted as a substitute for the application
If education and employment history are not completed, the application will be disqualified Please include any current and previous employment at Nicholls State University
Personnel files are not pulled for application purposes
Applicants claiming education as a substitution for work experience must have their Official College Transcripts delivered to the Human Resources Department at hr@nicholls
edu or emailed directly to [email protected] prior to the job closing date Unofficial transcripts are NOT accepted
Test(s) Required
No Test Required
Preferred Education Preferred Experience Preferred Licenses Other Preferred Requirements Physical Demands Employment Year Fiscal Year If Grant Period or Specified Period selected, please specify begin date If Grant Period or Specified Period selected, please specify end date Employment Basis Full-time Proposed Ending Date (for faculty and grant funded positions) Posting Date / / Closing Date / / Special Instructions to Applicants Quick Link for Postings
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