NDM Hospitality Services Looking for Accounting Manager at Boca Raton, FL, United States Full Time

NDM is a family-owned hospitality business that started in F&B and is now expanding into vacation rentals We are creating a new sector in hospitality by creating identifiable brands with consistent accommodations, services and amenities within the vacation rental space

Imagine combining the comforts of a vacation home with the experience and consistency of a world class resort

Our Benefits : Health, Dental, Vision, Free Life Insurance, Employee Assistance Program, k Plan Available, Discounted Hotel rooms Discount in F&B outlets, Development opportunities, Employee appreciation events, Recognition and Rewards Program, And Many more!

The Accounting Manager is responsible for accounting and external financial reporting for a portfolio of properties encompassing the full spectrum of transaction processing, general ledger analysis, external financial reporting, annual audit preparation and ownership distributions

Strong preference for candidates with previous experience in a retail accounting position We are seeking a highly skilled and experienced Accounting Manager to oversee all aspects of accounting and finance

The Accounting Manager will be responsible for full cycle accounting and many other tasks outlined in detail below

Responsibilities :

• Full Cycle Accounting :
• Accounts Payable (AP) :
• Oversee the accounts payable process, ensuring timely and accurate processing of vendor invoices, payments, and reconciliation of accounts
• Approve all AP coding and allocations
• Accounts Receivable (AR) :
• Oversee the billing of tenants for monthly charges
• Maintain AR subledger
• Work in conjunction with the Property Manager to track tenant payments, resolve billing disputes, and ensure timely rent collections
• Apply payments to open charges in accordance with company policies
• Revenue Recognition :
• Oversee commercial billing in Yardi
• Ensure revenue recognition complies with lease agreements and GAAP
• General Ledger Maintenance :
• Post journal entries for property-related transactions
• Reconcile general ledger accounts monthly and manage accruals, reclassifications, and prepaid amortizations
• Bank Reconciliations :
• Perform monthly bank reconciliations for property accounts
• Identify and resolve discrepancies promptly
• Review and post bank activity daily

Financial Reporting and Reconciliation :

• Balance Sheet Reconciliations :
• Prepare monthly reconciliations for balance sheet accounts, supported by documentation
• Adhere to all period closing procedures related to audit preparation
• Financial Reporting :
• Prepare comprehensive financial reports, encompassing budget comparisons, balance sheets, cash flow statements, general ledgers, rent rolls, and any other reports required
• Work in conjunction with Property Manger to prepare monthly operating reports including executive summary of monthly operations and detailed budget-to-actual variances
• Oversee the preparation of operating reports and manage the entire month-end closing process to ensure accuracy and completeness
• Technical Accounting :
• Apply technical accounting knowledge to transactions and property-related financial activities including Straight-line rent
• Ensure compliance with GAAP and relevant accounting standards

Internal Controls and Compliance :

• Internal Controls :
• Establish and maintain effective internal controls for financial reporting and asset protection
• Conduct periodic reviews to ensure compliance with policies and procedures
• Ensure all financial activities adhere to company policies and GAAP standards

Property Accounting Functions :

• Lease Accounting :
• Maintain lease accounting records and ensure financial reporting accurately reflects the terms and conditions outlined in lease agreements
• Set up lease schedules, including base rent, percentage rent, escalations, recoveries and any other charges related to tenant
• Update lease records to reflect modifications such as renewals, extensions, terminations, and rent modifications
• Maintain Straight-line rent schedules
• Tenant improvement allowances
• Various Reconciliations :
• Prepare reconciliations for various billable items such as RET, PIF, PUF, PIA and utility usage based on lease terms
• Ensure accurate allocation of expenses to tenants per lease agreements
• Fixed Asset Management :
• Track property-related capital expenditures and depreciation
• Maintain fixed asset records

Communication and Collaboration :

• Cross-Functional Coordination :
• Work closely with property managers, leasing teams and other departments to ensure accurate financial reporting and business success
• Address and resolve accounting issues related to property operations
• Communicate with ownership and lenders
• Audit Preparation :
• Assist in preparing documentation and responses for internal and external audits
• Ensure timely completion of audit requests and compliance with audit recommendations

Education and Experience Requirements :

• Bachelor’s degree in accounting, Finance, or related field CPA or equivalent certification preferred
• Minimum of – years of experience in property accounting, with a focus on retail properties
• Experience with straight-line rent accounting and complex lease agreements
• Exposure to technical accounting and GAAP compliance
• Proficiency in property management accounting software (eg, Yardi, Netsuite, RealPage) and MS Office Suite (Excel, Word)
• Strong analytical skills and attention to detail
• Ability to prepare and analyze financial statements and reports
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team
• Deep understanding of real estate accounting principles and lease accounting
• Familiarity with GAAP and other regulatory requirements related to property accounting
• Knowledge of internal controls and their application in a property management context
• Analytical Acumen : Strong analytical skills to interpret financial data and prepare variance analysis
• High attention to detail to ensure accuracy in accounting records and reports
• Ability to meet deadlines and manage multiple tasks efficiently
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