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Job Title: Office Manager
Department: MMC Office
Supervisor: Director of Human Resources
FLSA Status: Non-Exempt/Hourly
Union: Non-union
Last Updated: January 2023
Summary:
MMC is looking for an Office Manager. The Office Manager is responsible for directly performing and/or supervising all office functions including office reception responsibilities, secretarial duties and general administrative support of the office and staff. The Office Manager ensures that the day-to-day operation of MMC headquarters is smooth and efficient.
Essential Functions:
Manage all office building vendors to include coffee, lawn, snow removal, cleaners and paper shredding services
Responsible for office reception functions including greeting and organizing tours and lunches with customers, vendors, and associates
Provide general administrative support for Executive Leadership Team and staff
Process mail receipt and distribution activities and respond to routine correspondence
Create, type, and distribute internal and external correspondence as requested by Executive Leadership Team
Coordinate office use of office space for team functions and events
Ordering office, janitorial, coffee/tea and other supplies for jobsite and office; coordinate with purchasing team as required
Assist in upkeep of common use office equipment (copiers/scanners); coordinate with IT team as required
Organize and schedule social occasions for the office, including lunch and learns
Maintain records related to office management
Assist in completing special reporting and licensing requirements
Complete special projects as required
Accomplish responsibilities as required using business software as approved by WSFP
Offer suggestions and solutions on improving efficiency of general office procedures
Qualifications:
3-5 years business office experience
Good computer skills with working knowledge of business software applications
Strong background in basic secretarial skills is mandatory
Supervisory experience is a plus
Excellent written and verbal communication skills required
Ability to prioritize and complete multiple projects and tasks
Self-motivated and detail oriented
Puts forth a courteous, friendly, helpful attitude at all times when receiving office visitors, answering the phones, or dealing with other associates
Typical Career Progression Opportunities
Sales
Marketing
Accounting
Area/Operations Management
Physical Requirements:
Must be able to work at a computer for extended periods of time.
Company Overview:
It s what s INSIDE that counts…
From immense construction projects that involve complex mechanical systems to custom service projects that require faster builds and reliable 24-hour service, Metropolitan Mechanical Contractors, Inc. (MMC) is your single source solution.
For more than 50 years, Metropolitan Mechanical Contractors, Inc. (MMC) has been designing, building and maintaining mechanical systems for some of the most well-known buildings in the Midwest. We are a fully-integrated large commercial mechanical contractor. We employ the industry s best talent of engineers, tradesmen, project managers, customer support and office staff.
Why work at MMC?
We Work As a Team. MMC fosters a culture of collaboration and continuous improvement. We operate as a team to ensure the best experience for our clients, contractors and employees.
We Are Committed to Our Employees. At MMC, you are encouraged to:
Make the decision you think in the right decision to make.
Ask for help whenever you want it.
Start something that needs to be started.
Take time off to do something that inspires, excites and energizes you.
Help others whenever you can.
Benefits:
401(K) match
Competitive salary and benefits package
Employee Stock Purchase Plan (ESPP)
Profit Sharing Plan
Flexible work environment
Incentives for environmentally-friendly behavior
