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Full Job Description
Job Description:
The role sits within Area Accounting and is
part of the Finance Accounting team lead by the Controller. Finance
Accounting is responsible for the delivery of all finance accounting
support across ASIG, including the provision of support for risk &
controls compliance, reporting requirements, and overseeing
transactional finance activity. The latter includes responsibility for
ensuring the timely and accurate entry of transactional data at
stations and involves working with Finance Shared Services and
Operations in support of business-critical processes such as customer
order billing and fuel inventory management.
Finance accounting
support to the stations is delivered via a hub-and-spoke organization.
The majority of stations are supported remotely, with an Area
Accounting Manager providing supervision of local finance staff and
finance-related support, and Finance Shared Services delivering
transactional support. Accounting Associates are located at stations
where there is a requirement for on-site finance support, primarily in
time-sensitive activity such as receiving fuel or entering
fuel-tickets.
Area Accounting Associates provide additional
remote support of fuel-related activity.
The role itself
relates primarily to data-entry, and the role holder is responsible
for ensuring the timely and accurate completion of any required
station finance activity. Additional duties will vary according to
local station requirements and may include administrative support to
the station manager and other ad-hoc activity of a similar level.
The role is a key interface between Finance and Operations, and
will involve working closely with local operations staff, for example
in ensuring all fuel tickets are collected and legible or following up
in instances of missing or illegible tickets.
The role-holder
will report directly into the ASIG Area Accounting Manager but will
also be expected to ensure that any locally assigned tasks are
completed diligently.
PRINCIPAL ACCOUNTABILITIES
: Key activities and decision making.
Impact on the Business
- Perform
a lead role in the timely and accurate entry of fuel-tickets into
RSMS. This is a business- critical activity that is vital to both
meeting customer contractual requirements and in supporting the
business in raising timely and accurate customer billing. - Perform a lead role in the timely and accurate receipt of
fuel into RSMS; entering daily ending inventories and generating close
reports. This is a business-critical activity that supports the
management of fuel inventory. - Entry of all daily fuel tickets
completed according to local deadline - Accuracy of fuel ticket
entry, with no re-entry required and no unaccounted-for variances - Entry of fuel BOL receipts completed according to local
deadline
Customers and Stakeholders
- Coordinate with fuel operations staff to ensure fuel
tickets are collected and ready to be entered on time. This will
involve diligence in following up on instances of missed or illegible
tickets, and ensuring fuel staff understand the importance of timely
and legible submission of tickets. - Coordinate with the fuel
manager to ensure fuel BOL receipts are collected and processed.
- Relationship maintained with key station operations
staff, ensuring smooth information flow - Continual improvement
in collection of fuel-tickets, and reduced level of follow-ups
required - Feedback from station manager / duty supervisor
- Coding of Accounts Payable and other accounting duties as
assigned.
Leadership
and Teamwork
- Provide support to the Area
Accounting Manager and/or Area Accounting Associate by ensuring
coordination of planned absences. - Provide support to station
operations staff by being proactive in assisting with ad-hoc duties as
time permits.
- Coverage of finance activity at
station is maintained year-round - Feedback from station
manager / duty supervisor - Feedback from Area Accounting
Manager / Area Accounting Associate
ESSENTIAL
DUTIES AND RESPONSIBILITIES include the following. Other
duties may be assigned.
The main areas of responsibility are:
- Receiving fuel orders into RSMS
- Coordinating the
collection and collation of fuel tickets - Entering fuel
tickets into RSMS - Entering daily ending inventories into RSMS
- Generating daily fuel close reports
- Reconciling and
resolving variances in RSMS - Miscellaneous non-finance
activities, including administrative support
QUALIFICATIONS
To perform this job
successfully, an individual must be able to perform each essential
duty satisfactorily. The requirements listed below are representative
of the knowledge, skill, and/or ability required. Reasonable
accommodations may be made to enable individuals with disabilities to
perform the essential functions.
Proficient in computer and 10
key skills. Ability to work with figures rapidly and accurately.
EDUCATION and/or EXPERIENCE
High-school diploma and/or general education degree (GED); or
one-year related experience and/or training
- Ability to
data-input rapidly and with accuracy, and ability to self-review work - Ability to self-motivate and manage and prioritize workload
- Experience in using Microsoft Office (Excel, Word) required
- Experience with RSMS preferred but not required
LANGUAGE SKILLS
Ability to read and
comprehend instructions, short correspondence, and memos. Ability to
write correspondence. Ability to effectively present information in
one-on-one and small group situations to customers, clients, and other
employees of the organization.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all
units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percentage.
REASONING ABILITY
Ability
to apply common sense understanding to carry out detailed but
uninvolved written or oral instructions. Ability to deal with
problems involving a few concrete variables in standardized
situations.
PHYSICAL DEMANDS
The
physical demands described here are representative of those that must
be met by an employee to successfully perform the essential functions
of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is
regularly required to sit. The employee frequently is required to use
hands to finger, handle, or feel. The employee is occasionally
required to stand. The employee must frequently lift and/or move up
to 10 pounds and occasionally lift and/or move up to 25 pounds.
WORK ENVIRONMENT
The work
environment characteristics described here are representative of those
an employee encounters while performing the essential functions of
this job. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions.
