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Job Title: Finance and Operations Manager
Department: Finance/Operations
Reports to: Finance Director
Type: Full-time, Exempt
Location: Blended remote and on-site at our office in Boston, MA
Salary Range: $70,000-$80,000, depending on experience
Application Deadline: April 15, 2022
Position Summary: The Finance and Operations Manager requires an intelligent, flexible person willing to learn new tasks and problem solve to advance the mission of Make-A-Wish Massachusetts and Rhode Island. This role will be responsible for performing routine accounting functions to support the finance department. This position will also manage the operations department. This position requires an individual who is IT- savvy and able and willing to assume trouble-shooting and problem-solving IT tasks in partnership with our national office. The position will also be responsible for some wish-related accounting tasks.
Responsibilities:
Finance:
- Perform monthly closing journal entries
- Assist with monthly closing functions and reports
- Process credit cards through our online system
- Assist with bi-weekly employee payroll
- Learn NetSuite and Salesforce systems
- Reconcile deposits in both RE/Salesforce and NetSuite systems
- Prepare check requests for operations, wish vendor invoices and wish volunteer reimbursements
- Enter AP invoices into NetSuite and bank
- Order and track the wish cards; assist wish with any changes
- Assist with annual audit and budget process
- Assist with annual 1099 preparation
- Performs other duties as assigned
Wish-Related:
- Prepare monthly wish assist invoices and journal entry in NetSuite
- Ensure wishes are closed in RE within 45 days of Wish date
- Reconciles and audits wish files to ensure compliance with standards
Operational and IT:
- Serve as lead staff member in operations
- Supervise, coach and support operation’s staff member
- Tracks lease schedules for three offices
- Serve as primary IT liaison to outsourced IT firm and national office
- Troubleshoot, problem-solve and support staff with technical difficulties
- Track equipment inventory and maintenance
- Stays alert to opportunities for cost reduction and cost efficiencies and make recommendations where appropriate
- Perform other duties as assigned
Qualifications:
- Requires a bachelor’s degree (Business or Accounting a plus).
- Minimum three years of professional experience in not-for-profit accounting
- 3-5 years of management experience in a fast-paced environment required
- Excellent attention to detail and accuracy
- Strong oral and written communication skills
- Commitment to organizational mission, team work and customer service
- Proficiency in Microsoft Office Suite
- Experience working with databases, accounting software, or similar
- Experience with NetSuite and Raiser’s Edge/Salesforce a plus, but not required
- Ability to work independently and with forethought of organizational needs, and without supervision while demonstrating discretion and independent judgment
- Self-motivated, creative problem-solving team player
- Ability to prioritize and manage multiple responsibilities with minimal supervision
Benefits: Make-A-Wish Massachusetts and Rhode Island offers a wide range of benefits including competitive pay based on experience, medical/dental/vision insurance, 403(b) retirement plan with employer contribution, hybrid work environment, paid time off, and social activities.
Make-A-Wish Massachusetts and Rhode Island is committed to providing a work environment in which all employees enjoy equal employment opportunities. All employment-related decisions are made without regard to a person’s race, color, religion, sex, national origin, ancestry, age, disabilities, sexual orientation, pregnancy, genetic information, gender identity, gender expression or any other basis which is illegal under applicable federal, state, and local laws.
Job Type: Full-time
Pay: $70,000.00 – $80,000.00 per year
Benefits:
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
Schedule:
- Monday to Friday
Education:
- Bachelor’s (Preferred)
Experience:
- Not-for-Profit Accounting: 3 years (Preferred)
Work Location: One location
