SUMMARY: Perform functions consisting of monitoring, reconciliation and analyzing financial information; prepare financial statements; develop, recommend and implement accounting procedures. Substantiate financial transactions by auditing documents for compliance. Provide training and instruction to end users regarding accounting and financial system procedure. Research and interpret accounting policy and regulations. Comply with federal, state, district policies.
ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Monitors, reconciles and investigates GL accounts, subsystems (e.g accounts receivable, accounts payable, warehouse and capital assets), grant accounts and processes financial transactions and allocations. Verify accuracy of account coding and consistency with State Chart of Accounts. Research, recommend, monitor and evaluate issues related to compliance of federal, state, local regulations, policies, grant agreements and contract provisions, as appropriate. Generate routine and ad hoc analysis to ensure the accuracy of financial data and consistency with approved budgets. Provide timely feedback to schools, departments, Directors and District leadership to identify and resolve issues and discrepancies, as appropriate.
2. Performs key tasks related to District fund (general, special revenue, building, capital projects, debt service, etc.) accounting; includes journal entry preparation and performing monthly and year-end processes. Oversee, monitor and maintain student fees, in-district student activity accounts and external parent group reporting. Perform necessary internal monitoring over programs, special events, activities and bus passes.
3. Prepare and review monthly and quarterly GAAP-based financial statements under the modified accrual basis of accounting. Generate necessary reporting to the Colorado Department of Education, granting agencies, and others. Assist with the external audit process, including audit work papers, reporting schedules and adjustments. Contribute to the preparation of the Comprehensive Annual Financial Report.
4. Monitor, maintain and reconcile district grants to ensure compliance with federal, state, and local regulations, including staying abreast of new grants and informing grant program administrators of available grants. Prepare, submit and reconcile requests for funds. Provide on-going external monitoring and audit support.
5. Develop, coordinate, implement and maintain financial operational internal control processes, procedures, and guidance that aligns to district polices, statutory, regulatory, and accounting standards and requirements. Develop and maintain the financial services training program and deliver training to all new business managers and district leadership on policies, procedures and guidelines regarding financial activities and systems. Provide refresher training regularly. Disseminate changes and update all relevant district documentation as necessary.
6. Maintain and report on district capital assets ensuring compliance with Board policy. Coordinates cycle and/or annual inventory counts, including scheduling and generating count data, internal monitoring, and reconciliations for warehouse, nutrition services, transportation and capital assets. Serve as technical resource support for inventory and asset management systems. Coordinates the year end close process, including scheduling the year end processes for the district to include Accounting, Purchasing, Accounts Payable, and Warehouse.
7. Maintain accounting system databases, tables, and programs. Perform system development tests for ERP system patches and upgrades. Create and monitor ERP system case support tickets. Coordinate workflow and access to financial applications for district users. Act as subject matter expert and department liaison with the information technology department. Provide training and technical support for external systems (payments, student portals, and banking). Develop, implement and maintain desk procedures for navigating all financial applications. Provide ongoing training and guidance to Finance Department, District and school support staff on processing financial transactions.
8. Perform other duties as assigned
EDUCATION AND RELATED WORK EXPERIENCE:
* Bachelor’s degree in the field of accounting, finance or related business field required.
* Minimum of three (3) years of experience in accounting: Working for a governmental entity, public accounting firm, or similar entity in an accounting/financial capacity
* School District experience preferred
* Preferred experience with federal grants.
LICENSES, REGISTRATIONS or CERTIFICATIONS:
* Criminal background check required for hire.
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APPLICATION INFORMATION:
All applicants (current district employees and external applicants) should list any and all work experience, including current district experience, when completing the employment application. Please include job titles and duties that you held while doing that job. Since the Human Resource department uses the application to screen for minimum qualifications required for each job, it is important to have a complete application so you will be considered for the position you are applying for.
SALARY INFORMATION:
The salary listed is for full time positions (1.0 FTE). This salary will be adjusted, as needed, based upon the FTE. Administrative employees’ salary will be commensurate on the employees’ education and/or work experience. For additional information, please review our or review our .
BENEFITS INFORMATION:
Adams 12 Five Star Schools is committed to providing an environment that promotes a healthy employee population able to serve our students at the highest level. We offer a comprehensive benefits package including medical, dental, vision and life insurance as well as other programs for benefit eligible employees. The employee assistance program, voluntary life insurance through PERA, and 401(k), 403(b) & 457(b) plans are available to all employees regardless of hours worked and are available immediately (upon hire date).
To learn more about our benefits, including paid time off, please see our
THIS POSTING IS NOT INCLUSIVE OF THE JOB DESCRIPTION.
Rev 7/22
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