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Job Description
The Accounting Assistant performs all accounts payable and accounts receivable activities
Competencies:
Working knowledge of Microsoft Office Suite (Excel, Word, Outlook).
General familiarity with POS systems and Sage 50 Accounting software (ASW / AS400 preferred, but not required)
Accuracy, productivity, problem solving, team work, customer focus, flexibility, and dependability.
Essential Functions:
Record sales daily from the POS system into Sage 50 Accounting Reconcile and post daily cash receipts, AR payments, and customer deposits into Sage 50 Accounting. Create new customer accounts as needed following corporate policies.
Send out AR Invoices from the respective POS system daily as needed.
Reconcile AR aging between the POS system and Sage 50 Accounting. Send out monthly customer statements from Sage 50 Accounting. Answer AR questions and follow up on credit collections.
Make check and cash deposits into company bank accounts.
Match invoices to packing slips and POs. reviewing that quantities match and resolving any discrepancies. Record AP in Sage 50 Accounting by supplier. Follow up on credits for pending RGAs and enter vendor credits as needed into Sage 50.
Complete check runs at least twice a month following Corporate policies and approval processes.
Create and distribute weekly, monthly, quarterly and ad-hoc financial and operational reports, including working with management to understand unusual trends or budget-vs-actual deviations.
Prepare and support others in preparing check requests, including assigning appropriate coding to invoices and credit card statements.
Participate in project teams related to POS system, production process tracking, inventory management, and other issues that may affect accounting records, as requested.
Help with periodic physical inventories
Perform various data entry functions
Performs additional duties as required and requested.
We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.
