Lancaster County Housing & Redevelopment Authorities Hiring for Director of Finance and Administration Job at Lancaster, PA Full Time

SUMMARY:

This position is primarily responsible for managing the financial and administrative operations of the combined Lancaster County Housing and Redevelopment Authorities, Land Bank Authority and Redevelopment Fund, Inc. This position is also responsible for ensuring that staff has the proper resources, tools and knowledge to administer activities of the authorities and non-profit by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Core duties and responsibilities include the following. Other duties may be assigned.

• Serves as the Acting Executive Director in the absence of the Executive Director.
• Makes computerized and/or manual entries to general ledger, expenditure and revenue accounts; ensures accounting records are accurate and in compliance with accepted accounting principles, practices and established U.S. Department of Housing & Urban Development (HUD) procedures.
• Organizes accounting data used in the preparation of expenditure and revenue reports, trial balances and balance sheets using computerized accounting system and period and special reports to management, directors and government agencies; prepares related annual financial statements or reviews statements prepared by auditing firm.
• Analyzes program, project, administrative and other operational data and costs to determine if controls are being adhered to and expenditures are within funding and budgeting limits; refers variations to Executive Director for action.
• Oversees processing invoices for payment against approved purchase orders and contracts.
• Supervises payroll data input prior to processing by payroll service; ensures payment of federal, state and local taxes and employee benefit program premiums; maintains employee time records.
• Analyzes and allocates indirect and certain contracted services cost data to appropriate programs, projects and expenditure accounts.
• Provides support to directors, program administrators and other personnel relating to accounting controls, expenditures, revenues, budgeting, and program administration.
• Prepares and submits quarterly requisitions, drawdown requests, fund transfers and other financial transaction forms to government agencies, including but not limited to HUD, the County, and banking institutions.
• Ensures all housing and community development program funds are properly invested in accordance with Authorities, HUD and other funding agency requirements.
• Designs functional financial and administrative management systems when necessary or requested.
• Prepares and submits HUD required reports.
• Assists agency auditors, as well as HUD and County auditors, in auditing agency financial management records.
• Maintains close working relationship with banking institutions and government agencies related to financial affairs of all Authorities.
• Administers agency’s pension and 401(k) plan. Responsible for employee enrollment, submission of employee and agency contributions to pension administrator, filing of necessary reports with pension administrator and other required Federal, State and local agencies.
• Maintains required personnel records, including computerized management information systems to record time sheet records, vacation, sick leave, compensatory time and personal leave, calculate employee benefits, including but not limited to, pension, 401(k), and termination benefits.
• Assists Executive Director and Human Resources Manager with development, administration and monitoring of personnel management systems, including personnel policies and negotiation and administration of employee benefit programs.
• Assists Executive Director with development, administration and monitoring of authorities’ risk management program including, including negotiation and procurement of agency insurance coverage; claims administration; and ongoing management of insurance programs.
• Develops, administers and monitors office management systems to ensure efficient operations including, procurement of supplies and equipment, and operations policies and procedures.
• Attends agency board meetings, oversees and prepares monthly financial reports for the various entities.
• Oversees inventory of agency equipment.
• Performs additional duties and responsibilities as required or requested by Executive Director.

SUPERVISORY RESPONSIBILITIES:

Directly supervises 2-3 employees in the Finance & Administration Department. Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

COMPETENCIES:

To perform the job successfully, an individual should demonstrate the following competencies:

Intellectual:

• Analytical – Collects and researches data; uses intuition and experience to complement data; designs work flows and procedures.
• Problem Solving – Gathers and analyzes information skillfully; develops alternative solutions.

Interpersonal:

• Customer Service – Responds promptly to customer needs; meets commitments.
• Interpersonal Skills – Listens to others without interrupting; keeps emotions under control.
• Oral Communication – Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; participates in meetings.
• Written Communication – Writes clearly and informatively; edits work for spelling and grammar; presents numerical data effectively; able to read and interpret written information
• Organization
• Ethics – Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically; upholds organizational values.
• Organizational support – Follows policies and procedures; completes administrative tasks correctly and on time.

Leadership:

• Delegation – Delegates work assignments; sets expectations and monitors delegated activities.
• Leadership – Exhibits confidence in self and others; inspires and motivates others to perform well; effectively influences actions and opinions of others.
• Managing People – Takes responsibility for subordinates’ activities; makes self-available to staff; provides regular performance feedback; develops subordinates’ skills and encourages growth; solicits and applies customer feedback (internal and external); fosters quality focus in others.
• Quality Management – Demonstrates accuracy and thoroughness.

Organizational:

• Business Acumen – Understands business implications of decisions; aligns work with strategic goals.
• Cost Consciousness – Works within approved budget.
• Diversity – Shows respect and sensitivity for cultural differences.
• Ethics – Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically; upholds organizational values.
• Organizational support – Follows policies and procedures; supports organization’s goals and values.
• Strategic Thinking – Analyzes market and competition.

Self-management:

• Judgment – Exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process; makes timely decisions.
• Motivation – Measures self against standard of excellence.
• Planning/Organizing – Uses time efficiently; sets goals and objectives; organizes or schedules other people and their tasks.
• Professionalism – Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.
• Quality – Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.
• Quantity – Meets productivity standards; completes work in timely manner; strives to increase productivity; works quickly.
• Adaptability – Adapts to changes in the work environment; manages competing demands.
• Attendance/Punctuality – Consistently at work and on time; arrives at meetings and appointments on time.
• Dependability – Keeps commitments; commits to long hours of work when necessary to reach goals.

BUSINESS RELATED CONTACTS:

Works closely with departments for monthly reconciliation of tenant accounts and accounts payable.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE:

Master’s degree (M.A.) in Accounting, Business Administration or equivalent; or four to ten years related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS:

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

MATHEMATICAL SKILLS:

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations

REASONING ABILITY:

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

COMPUTER SKILLS:

• To perform this job successfully, an individual should have knowledge of: Accounting Software; Database Software (Access); Internet Software; Payroll Systems; Spreadsheet Software (Excel); Human Resource Systems; Word Processing Software (Word); and Electronic Mail Software (Outlook).

OTHER SKILLS, ABILITIES, AND QUALIFICAITONS:

• Extensive knowledge of governmental and non-profit accounting practices and procedures, including cash, accrual, modified accrual and fund accounting systems.

• Working knowledge of federal and state laws and financial management regulations related to federal and state community development and housing programs, federal housing assistance programs, and federal grants management including all appropriate OMB Circulars.

• Working knowledge of local government functions.

• Excellent computer skills, including experience in using Microsoft Office products such as Word, Excel and Access (or similar software) and computerized accounting systems.

• Excellent written and oral communication skills.

• Ability to work as part of a management team and establish and maintain effective working relationships with fellow employees, municipal officials, and other representatives of non-profit organizations and banks which have relationships with the Authorities.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and frequently talk or hear. The employee is occasionally required to reach with hands and arms; stand; and walk.

The employee must occasionally lift and/or move up to 25 pounds.

Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Job Type: Full-time

Pay: $77,600.00 – $116,400.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Physical setting:

• Office

Schedule:

• Monday to Friday

Experience:

• Accounting: 4 years (Required)

Work Location: One location