Kaiser Looking for Supervisor, Regional Staff Scheduling Department at Colton, OR, , USA Full Time

Under the direction of the Regional Manager for Staff Scheduling and Payroll Department oversees the to ensure optimal staffing levels for all nursing units and ancillary services are in effect and based on census, acuity and budget. Works with Department Directors and Managers with tracking and monitoring of payroll and scheduling reports, to provide efficiencies in cost effective staffing. Assists the Department Manager to coordinate staffing schedules as required by census and productivity standards in the nursing and ancillary departments. Partners with healthcare teams and serves as a liaison to nursing and ancillary department management, to assure quality patient/family centered care. Maintains high level understanding of union contracts to support both employees and management with payroll, HR, employee files and scheduling concerns.
Essential
Responsibilities:

• Supervises daily operations for Agency staffing contracts with local and national temporary staffing agencies. Manages HR onboarding, Administrative Assistants file functions and Payroll teams within the Staffing Office. Coordinates communications with department staff and staffing agencies, to fill vacancies as required by daily staffing patterns in conjunction with union contracts. Oversees timely HR onboarding of new employees as well as audits and maintenance of employee records and requirements are met for Agency RNs, verification of licenses, and certifications. Develops and ensures maintenance of efficient, cost-effective staffing systems, personnel, and payroll functions necessary to support patient care delivery and support functions. Oversees Joint Commission audits to assist team members in preparation of needs. Responds to grievance for areas of direct responsibility.
  Communication:
  Demonstrates and articulates a shared department mission, vision and purpose. Creates an environment which recognizes and values differences in staff, physicians, patients and communities. Coordinates with manager to plan for department direction to achieve annual goals and effectively facilitates consensus building to accomplish goals and objectives. Communicates plans and decisions to staff and providers to facilitate linkages and flow of information to others. Uses established channels of communication to ensure quality of information is shared timely, receive and follow up on feedback and report problems and changes and accomplishments to team and affected stakeholders. Provides constructive feedback and effectively manages conflict and performance concerns.
  Professional Development & Accountability:
  Acts as an expert resource for staff. Assists in the development of and holds staff accountable to competencies so staff can achieve maximum performance. Maintains personal and professional growth of self and others by participating in educational offerings, mentoring direct reports, and encouraging team advancement. Supervises staff in Staffing Office, monitoring staff performance and coaching for improvement. Supports the development of organizational changes in practice, policy and procedure for improved staffing office efficiencies, including implementation of an organization wide patient safety program. Ensures staff is educated on risk management and compliance issues and correct action is identified in areas of potential liability. Assist with ongoing training and knowledge checks to ensure team skills are at its highest performance level.
  Quality Improvement:
  Participates in development and articulates the organization’s performance improvement program and goals. Participates in development, implementation and maintaining quality monitoring processes. Formulates goals which are reflective of measurable objectives and evidence- based practice. Maintains compliance with all regulatory requirements. Monitors quality assurance with safety, environment, equipment and documentation issues. Supports the quality expert role and assists with the quality plan developed by the staff. Oversees and ensures organization and maintenance of HR supervisory files on all KSMC, KWMC, ASC and regional department employees supported by the staffing department; ensuring files are compliant with regulatory requirements through audits and reports to managers and administration. Serves as a resource for HR policy and labor contracts related to staff scheduling, payroll practices, such as; paid time off, attendance, and LOA’s. Assist RSO Manager and Patient flow manager in monitoring patient flow activities to achieve targeted outcomes.
• Leadership:
  Jointly recruits, selects, retains, coaches, and mentors Staffing personnel with Manager. Oversees orientation and competency processes for agency RNs to ensure the regulatory and KSMC & KWMC, ASC requirements are met. Demonstrates critical thinking and use of evidence based practice. Develops and supports the Unit Based Team (UBT) to accomplish tasks and goals. Actively participates in committees and task forces as needed. Ensures staff compliance with all mandatory classes and education. Facilitates a culture of creative thinking and acts as a change agent to challenge the status quo. Timely evaluation of staff performance. Consults with Human Resource department as needed for personnel issues. Responsible for own professional growth and supports work-life balance. Ensures staff has the knowledge and skills to provide appropriate, safe care to patients and families through education, coaching, training or experience. Facilitates inter-departmental relationships so that mission, vision, goals of department and organization are achieved.
• Financial Management:
  Supports department manager in authorized budget and maintains ongoing process of identifying, evaluating, and implementing overall cost effectiveness in the unit. Educates team members on financial implications of unit/hospital operations. Designs and implements team scheduling processes and monitors compliance. Manages KSMC, KWMC and ASC timekeeping functions for assigned departments. Functions as liaison with KPNW & National payroll processing departments. Maintains and updates computerized scatting/scheduling/competency database. Assists managers with interpretation and analysis of standard and customized payroll and agency reports.
• Basic
  Qualifications:
  
  Experience
• Minimum four (4) years of staffing and payroll office leadership experience OR five (5) years of leadership experience in a hospital health care field.
  Education
• Bachelor’s degree in business management or healthcare administration OR four (4) years of directly related management experience.
• High School Diploma or General Education Development (GED) required.
  License, Certification, Registration
• N/A
  Additional Requirements:
  
• Computer software:
  word processing, spreadsheet, staffing software, Health Connect.
• High level of analytical skills
• Ability to travel between Northwest Foundation Hospitals
  Preferred
  Qualifications:
  
• Previous experience supervising Staffing or Payroll Office functions.
• Financial/economic principles.
• TJC, Labor Law, all related and affiliate contracts, workers’ comp, KSMC policies and procedures, human resource policies and procedures, OSHA, CMS, Health department, Employee benefits, National Labor Relations Board.
• Bachelor’s degree in business management or healthcare administration.
• Job Schedule:
  
  Job Category:
  Nursing Licensed & Nurse Practitioners

Estimated Salary: $20 to $28 per hour based on qualifications.