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Job Description
Full time career opportunity now immediately available at a rapidly growing real estate asset management company located in Hollywood, FL. JBL acquire, develop, and manage commercial real estate retail shopping centers throughout the country. The company has earned a reputation for integrity and responsibility in the fields of retail property operations and management. The account associate will spend most of their time providing support to our asset management team. Candidates will provide exemplary service in a manner consistent with the values and mission of JBL Asset Management. He or she will perform all responsibilities while demonstrating outstanding customer service skills representative of JBL Asset Management. Successful Candidate will be responsible for the deployment and ongoing service of our channel partners and asset management team, as well as overseeing our entire portfolio of commercial real estate holdings.
Primary Duties & Essential Responsibilities
Accounts Receivable:
Receive tenant checks
Deposit checks by writing them up and taking them to the bank or deposit thru remote deposit
Post deposits to tenants’ accounts in the accounting software
Input new leases & renewals into the accounting software
Input billing adjustments into the accounting software
Input tenant move out forms into the accounting software
Review aging and rent rolls
Accounts Payable:
Review and Input invoices into accounting software
Cut checks once a week for invoices due
Process checks and mail out
Add new vendors into the accounting software
Input new bank accounts into the accounting software
Calculate and process management fees
Review and process 1099’s annually
Financials/GL:
Review and complete monthly reports
Review and send quarterly reports to Lenders
Complete monthly cash flow report
Input budgets annually
Miscellaneous:
Run aging reports and discuss delinquencies with property managers
Review and input reconciliations into the accounting software
Set up new properties in the accounting software
Update loan summaries
Filing
Assist with audits
Assist with additional reports needed by owners
Required Skills & Attributes
Minimum 2-4 years of property accounting experience
2 Years Of Supervision Experience Preferred
An understanding of all day-to-day property accounting procedures (cash receipts, A/P, etc.)
Knowledge of CTI/CAM Reconciliations
Monthly report review
Accrual/Cash Basis knowledge
Cash flow analysis
Understanding of loan documents
Assist with projections on all properties.
Involved in overseeing delinquencies
College degree preferred
MRI experience
Argus Knowledge a plus
- Assists with vendor and invoice reconciliation.
- Assists Property & Asset Manager with any special requests, i.e. administrative work, mailings.
- Monitors and controls Property Management Software System, where applicable.
- Input new leases & renewals into the accounting software.
- Input tenant move out forms into the accounting software.
- Review aging and rent rolls.
- Conduct inventory analysis as well as competitive market analysis and pricing / proposals
- Communicating with corporate Tenants & Vendors is the majority of the job, and therefore candidate will possess strong confidence
- Candidate shall be able to multi-task with the ability to complete all delegated tasks in a timely fashion
- Prepare Tenant correspondences
- Assist in collection of delinquent rent and other charges
- Prepare Tenant account reconciliations and account adjustments
- Track and alert Asset Manager & Property Manager of upcoming Tenant rental increases
- Maintain and update Tenant information
- Maintain and update vendor and contractor lists
- Maintain updated certificate of insurance information for tenants and contractors
- Collection and data input of Tenant sales information
- Maintain updated service contracts for all properties
- Code & Process invoices for payment
- Prepare drafts of the required weekly reports
- Understand and abstract / research Tenant leases
- Assist with the preparation and review of common area maintenance reconciliations
- May be assigned other duties by the on-site Property & Asset Management.
- Any other duties / tasks as directed by the Asset Manager & Property Manager
- Mail operations, Opening Mail and scanning document into the system
- Telephone Reception
